Probe CX · 6 hours ago
Accounts Payable Officer
Location, WV
Full-time
Hybrid
Entry Level
1+ years expProbe CX is seeking an Accounts Payable Officer to join their pioneering team for a Healthcare account. The role involves processing invoices, managing payments, performing reconciliations, and maintaining vendor relations while ensuring compliance with financial controls and company policies.
Outsourcing/Offshoring
Responsibilities
Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry
Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching
Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system
Setting up the new client as per company Policy
Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors
Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines
Process approved employee expense reports
Ensure all payments are properly authorized according to the company's delegation of authority matrix
Handle and resolve urgent payment requests or payment rejections
Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues
Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries
Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently
Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation
Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms
Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses
Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts
Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements
Assist with the preparation of documentation for internal and external audits
Qualification
Required
Graduate of accountancy or finance-related courses
With at least 1 - 3 years of end-to-end bulk invoice processing experience
Proficient in MS Office
Amenable to work on a dayshift schedule and on a hybrid work arrangement in Global One, Eastwood, Quezon City
Amenable to start ASAP
Benefits
Day 1 HMO coverage — plus 2 FREE dependents
Day shift schedule for that perfect work-life balance
Work tool provided — everything you need to succeed
Company
Probe CX
Probe CX is a global customer experience organisation focused on creating environments where digitally-enabled CX thrives.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase