The University of Texas at Austin · 5 hours ago
Senior Administrative Program Coordinator
Austin, TX
Full-time
Onsite
Senior Level
5+ years expThe University of Texas at Austin is seeking a Senior Administrative Program Coordinator to support the Department of Medical Education. This role is pivotal in ensuring the smooth operation of various programs within the healthcare system, providing advanced administrative support, coordinating activities, and facilitating communication across departments.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Manages and coordinates program activities and timelines
Manages event planning and execution for OSCE, simulation, and Assessment Center activities
Coordinates all SP scheduling, assignments, and logistics across UME, GME, and CME
Trains standardized patients (SP) for events, e.g., OSCE
Oversees the preparation and dissemination of program-related documents
Facilitates communication between departments and external stakeholders
Provides high-level administrative support to the leadership team
Manages schedules, appointments, and bookings for executives
Prepares and processes expense reports and invoices
Assists in planning, organizing, and managing projects
Serves as primary operational point-of-contact for course directors and faculty, working closely with the SPD on strategic communications and stakeholder relations
Maintains calendars, timelines, and task lists for all assessment activities
Monitors project progress and ensures timely completion
Coordinates cross-departmental collaboration for project success
Plans and organizes events, meetings, and conferences
Manages logistics, including venue booking and catering arrangements
Oversees SP communication, onboarding, and roster management
Maintains efficient running of events and meets organizational objectives
Complies with company policies and legal regulations
Tracks program logistics, resources, and operational details
Supports budget tracking and resource requests
Assists Standardized Patient Educator (SPE) role development and LCME/accreditation requirements under Standardized Patient Director (SPD) guidance
Prepares and submits regular reports on programming activities and outcomes
Maintains accurate records and documentation
Conducts research and manages data related to program activities
Provides insights and recommendations based on data analysis
Assists in the onboarding and training of new staff members
Develops training materials and conducts training sessions
Oversees office supplies and negotiates terms with suppliers
Manages office equipment and ensures proper maintenance
Adheres to internal controls and reporting structure
Performs related duties as required
Qualification
Required
Requires a Bachelor's Degree in Business Administration, Healthcare Management, or a related field with at least 5 year(s) of experience in administrative or program coordination experience
Relevant education and experience may be substituted as appropriate
Preferred
Master's Degree in Business Administration, Healthcare Management, or a related field with at least 7 year(s) of experience in administrative or program coordination experience, preferably in a healthcare setting
Certified Administrative Professional (CAP)
Project Management Professional (PMP)
Benefits
Teacher Retirement System of Texas (TRS)
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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