Tennessee Board of Regents (TBR) · 7 hours ago
Senior Administrative Assistant
Nashville, TN
Full-time
Onsite
Mid, Senior Level
$46K/yr - $55K/yr
3+ years expThe Tennessee Board of Regents (TBR) is seeking a Senior Administrative Assistant to provide comprehensive support for the Center for Workforce Development and Continuing Education. The role involves a variety of administrative duties, including contract management, report preparation, and general office management to ensure smooth operations.
Higher Education
Responsibilities
Creates client, instructor, vendor and professional services contracts
Prepares monthly and annual workforce reports
Maintains and updates US DOL Rapids and Appian systems
Coordinates/ supports management of WIOA program and student information
Maintains department appointment schedule, arranging meetings and interviews as necessary
Prepares routine correspondence, reports, forms and other documents and assists in assembling information for various reports and projects
Provides general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls and processing incoming/outgoing mail, FedEx and UPS parcels
Arranges travel, conferences, appointments, special events and other business activities
Submits and reconciles expense reports
Initiates and processes office purchases, requisitions, monthly purchase reconciling and payment services for the department
Assesses inquires directed to the department and determines the proper course of action, and delegates to the appropriate individual to manage the response
Assists visitors and callers by providing information or referring them to the appropriate person
Assists with operational needs on campus and events
Analyzes and interprets directives, policies, procedures, guidelines, etc
Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items
Maintains and updates Workforce Training Program Offerings (ex: Courses, Schedules), Student Information, and Training Provider Information within the Workforce Training Registration System and alerts Workforce leadership of issues with Programs and/or other data within the Workforce Training Registration System
Maintains a record system for all current and expired contracts for the Center for Workforce Development & Continuing Education, including tracking renewal and expiration dates for action
Assists with the department’s audit process to provide contractual commitments to auditors, as needed
Develops and maintains a variety of records, using both manual and electronic filing systems
Provides administrative support to workforce instructors and team members, including assisting with scheduling, document preparation, and logistical coordination as needed
Supports the creation of presentations by compiling data, organizing content, and formatting materials for workforce initiatives
Qualification
Required
Associates Degree
Three (3) years' experience in direct administrative support to management
Proficiency in Microsoft office
Preferred
Bachelor's degree from an accredited institution
Five (5) years' experience in administrative support
Certified Administrative Professional Certification (CAP)
Familiarity with Banner, DocuSign, Dynamic Forms, and SciQuest/Jagger systems
Experience with project management
Experience with US DOL Rapids, Appian systems and WIOA programs
Company
Tennessee Board of Regents (TBR)
TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diane Bonner, CAP
Administrative Professional to the CIO
Jon Calisi
Deputy Chief Information Officer
Recent News
Seattle TechFlash
2025-03-28
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