Tennessee Board of Regents (TBR) · 10 hours ago
Senior Administrative Assistant
Nashville, TN
Full-time
Onsite
Mid, Senior Level
$46K/yr - $55K/yr
3+ years expTennessee Board of Regents (TBR) is seeking a Senior Administrative Assistant to provide comprehensive administrative support to the Vice President of Business & Finance. The role involves managing clerical tasks, coordinating contracts, and ensuring effective communication with various stakeholders.
Higher Education
Responsibilities
First point of contact for the Business & Finance organization visitors, guests and callers
Performs a variety of variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects
Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items
Interacts and communicates with students, staff and community partners
Perform routine clerical tasks for the Vice President Business & Finance including answering phone, scheduling appointments, copying, scanning, faxing, filing, generating reports, opening/distributing mail and preparing log of incoming checks, ordering office supplies, assisting others with entering requisitions and various typing projects, assist students and visitors by providing information or directing them to the appropriate department or person
Plan and prepare for travel, conferences and other special events
Establish and maintain digital and paper filing systems to track and archive sensitive and confidential correspondence, meeting notes and project files
Ensure contracts, invoices, amendments, and change orders are properly filed
Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts
Include routing legal documents for signatures and tracking renewal and expiration dates for action
Assist with the audit process to provide contractual commitments to auditors, as needed
Develop and maintain a filing system of both hard and electronic documents
Coordinate Student Refund Appeals process by entering information into database and submitting Appeals to Committee for approvals
Review each appeal for accuracy and contact students if questions, further documentation, and/or changes are needed
Track status of appeal throughout the process
Upon final committee decision, notify students via letter and all departments involved
Generate Dual Service Agreements for instructors who are also employed elsewhere within the State government
Review agreements for accuracy and coordinate changes with the department
Maintains contracts database, submits agreements for authorized approvals between college and outside agencies
Prepare President’s Quarterly Report of Expense for Tennessee Board of Regents
Includes checking for accuracy and obtaining all auditable documentation and working with internal auditors on questions
Prepares meeting agendas, attends meetings, keeps records, and prepares minutes
May supervise student workers or temporary employees
Qualification
Required
Associate's degree
Three (3) years of experience providing a variety of administrative support
Preferred
Bachelor's degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports, excel spreadsheets, and presentations
Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
Company
Tennessee Board of Regents (TBR)
TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diane Bonner, CAP
Administrative Professional to the CIO
Jon Calisi
Deputy Chief Information Officer
Recent News
Seattle TechFlash
2025-03-28
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