Rush University Medical Center · 2 days ago
Research Administrator Heart and Vascular SL - Full-time-22306
Chicago, IL
Full-time
Onsite
Senior Level
$45.59/hr - $74.19/hr
5+ years expRush University Medical Center is seeking a Research Administrator for their Heart and Vascular department. The Research Administrator is responsible for overseeing the departmental research portfolio, managing research finances, and ensuring compliance with regulations while serving as a liaison between internal departments and external organizations.
Clinical TrialsEducationHealth CareMedicalTraining
Responsibilities
Maintains up-to-date insight and knowledge of the entire research portfolio
Participates in new research selection processes and attends pre-study selection and site invitation/activation meetings
Oversees assignment of studies to regulatory staff and reviews workspaces and applications prior to submissions to IRB
Troubleshoots and provides guidance to staff
Responsible for research finances including preparing reports,, monitoring, and overseeing all of the research activities (funds), accounts, and accounting units for the department
Monitors all research expenditures. Collaborates with research revenue team and sponsor invoicing to ensure research billings and payments are made and received. Assists with troubleshooting, issues resolution and activity reconciliations. Maintains a computerized accrued accounting system of research funds. Handles federal, industry, and foundation agreements and applications
Educates investigators in Medical Center budgeting system and grant management
Monitors costs of services performed by other departments, outside laboratories, and consultants. Completes billing for research performed in the department laboratories
Monitors periodic fund reports for all research activities (fund), accounts, and accounting units. Reconciles fund reports with department database
Maintains up to date data on expenditures and obligations. Verifies project expenditures and prepares final accounts
Partners with contract office, IRB, research revenue, sponsor invoicing, coverage analysis, sync, and OnCore (CTMS) teams to ensure timely study activations, adherence to policies, efficient billings, and timely reconciliations
Manages team and provides daily oversight for direct reports. Coordinates hiring process for vacancies
Identifies, trains, and supervises research training for research personnel and ensures adhere and compliance to internal RUMC policies and research guidance
Partners with Research and Corporate Compliance to ensure all researchers in department adhere to policies and procedures, good clinical practices, etc
Partners with PI and study team to draft standard operating procedures and corrective action plans, as applicable
Qualification
Required
Bachelor's degree required
At least five years of experience in research administration operation OR general research experience or relevant experience in healthcare
Demonstrated critical thinking and problem-solving skills
Strong analytical skills with high attention to details
Excellent written and verbal communication skills with the ability to communicate complex concepts
Ability to lead a team and manage stressful situations
Demonstrated ability to build rapport, navigate sensitive topics, and maintain confidentiality
Ability to lead a team and collaborate with others in a multidisciplinary environment
Strong project management skills with the ability to meet deadlines
Proficient with the Microsoft Office Suite
Proficient with Adobe Acrobat
Requires a commitment to customer service and the ability to work effectively and collaboratively in a complex academic environment
Preferred
Master's degree in Science or a related field preferred
Previous supervisory experience preferred
Prior clinical research experience in an academic or pharmaceutical clinical trials environment
Relevant certification as a Certified Clinical Research Professionals (CCRP), Certified Clinical Research Associate (CCRA), Certified Clinical Research Coordinator (CCRC), or Certified IRB Professional (CIP) preferred
Advanced knowledge of the Code of Federal Regulations pertaining to Human Subject Protections, including 45CFR46, 21CFR50 and 56, Good Clinical Practice, the Declaration of Helsinki, the Belmont Report and HIPAA, and RUMC policies and procedures
Company
Rush University Medical Center
Rush University Medical Center offers healthcare services for children and adults, clinical trials, medical education and training services.
10001+ employees
H1B Sponsorship
Rush University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (85)
2023 (64)
2022 (81)
2021 (65)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Richa Gupta
Chief Operating Officer, Rush University Medical Group
Courtney Cole Kammer
Senior Vice President, Chief Human Resources Officer
Recent News
GlobeNewswire
2026-01-02
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