U.S. Department of Veterans Affairs · 7 hours ago
Management Assistant
San Antonio, TX
Full-time
Onsite
Entry, Mid Level
$51K/yr - $67K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking a Management Assistant to manage and analyze dental clinic operations aimed at improving access to care and provider productivity. The role involves overseeing appointment scheduling, resolving issues, analyzing performance data, and developing procedures and training to enhance patient service.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Manages/schedules patients for providers for dental service clinics
Maintains automated scheduling system for appointments
Prepares request to open and close clinics using various computer software and Visual Aid
Retrieves data for VA Dentistry Share-Point and Dental Reporting and Analytics system (DRAS) Sharepoint Portal - VHA Support service System (VSSC) and dental records Manager (DRM)
Capture workload and event capture data from patient visits from VISTA and Dental Records Manager (DRM)
Create charts - tables - graphs based on workload information
Compiles and verifies reports to dental service
Maintain Timekeeping for dental service
Ensure dental service information technology equipment are consistently functioning - ADPAC
Maintains security/confidentiality of records equipment and computer access
Establish priorities based on program areas and commitments and priorities of the dental service
As a team member - recommends solution to routine problems
Review content of letters or other documents for completeness - correction and consistency
Responds to letters and questions
Operates a personal computer or computer terminal to create - edit - print - retrieve - or manipulate files
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/11/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-07 position you must have served 52 weeks at the GS-06
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization
Ability to provide administrative and clerical support
Skill applying analytical methods to various aspects of assigned programs to project areas
Ability to communicate orally and in writing in a tactful manner with people at all responsibility levels
Skill in planning - organizing and representing programs and committees
Knowledge of computer systems and software programs for completion of work assignments
Preferred
Knowledge and skills in analytical techniques
Knowledge of management information systems and office automation applications
Experience collating and manipulating data
Experience conducting presentations - monitoring trends - and generating correspondence to external stakeholders
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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