Lycoming College · 1 day ago
Faculty Administrative Assistant
Williamsport, PA
Full-time
Onsite
Mid Level
3+ years expLycoming College is one of the nation’s oldest and most respected liberal arts colleges, currently seeking a Faculty Administrative Assistant. This role provides administrative and clerical support to faculty and their departments, including managing departmental communications, maintaining records, and coordinating events.
Higher Education
Responsibilities
Hire, train, coordinate, and oversee work responsibilities of student support staff (if applicable per department)
Prepare, process departmental incoming and outgoing mail in a timely fashion
Process accounts receivable and accounts payable invoices to the Business Office using appropriate general ledger budget account allocations
Process and reconcile monthly P-card statements for department P-cards
Maintain highly reliable files and departmental recordkeeping system(s)
Order departmental supplies for faculty, stockroom, classrooms and/or students
Act as a building advocate: process work order requests to Buildings & Grounds and IT Services for repair, routine maintenance and special requests for issues that require attention and follow-up to ensure issues have been resolved or requests completed
Responsible for maintaining office machines and equipment, coordinating repair services as needed
Answer phone calls, emails, and provide customer service assistance to students, faculty, staff and others with questions or concerns
Provide full administrative support to the faculty and department chairs
Exercise discretion in all matters of confidentiality
Provide basic coverage for other administrative assistants in their absence
Create and maintain calendar appointments
Compile/prepare simple and complex documents, spreadsheets, syllabi, letters of recommendations and reports as requested
Tracks department/program and faculty travel expenses
Assist faculty with textbook orders
Maintain department faculty Moodle accounts and course scheduling if applicable
Coordinate faculty evaluations biannually for respective department(s)
Coordinates special events for the departments/programs, including colloquiums and honor societies
Coordinates/prepares itinerary for special visitors, distinguished guests (e.g., guest lecturers, speakers), and candidates; makes travel arrangements, overnight accommodations, meal arrangements
Assist faculty with room reservations, make travel arrangements for field trips, special events, and faculty travel
Regularly reviews the department website in consultation with the department chair; submits requests for updating and/or revising content to the Assistant Vice President for Marketing
Perform other duties and special projects as assigned by department faculty, assistant to the provost, or the provost
Qualification
Required
High school diploma; associates degree preferred
Minimum 3 years of significant experience in an office setting preferred
Ability to work independently, determine priorities, and handle a high volume of assignments effectively
Ability and commitment to project a professional and positive image
Ability to plan, lead and develop programs involving multiple constituents
Writing and proofreading skills are sufficient to prepare a wide variety of documents with correct spelling, grammar, and punctuation
Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook); with demonstrated ability and willingness to learn new applications
Ability to maintain confidentiality required; ability to think critically and exercise mature judgment
Excellent communication and interpersonal skills; ability to use tact, discretion and courtesy in contacts with all people who have contact with the College
Proven ability to work well with diverse groups
Preferred
associates degree preferred
Minimum 3 years of significant experience in an office setting preferred
Company
Lycoming College
Lycoming College is a school in Williamsport.
201-500 employees
H1B Sponsorship
Lycoming College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2022 (1)
2021 (2)
Funding
Current Stage
Growth StageTotal Funding
$0.15MKey Investors
National Endowment for the Humanities (NEH)
2023-01-10Grant· $0.15M
Leadership Team
Jeff Bennett
Vice President for Finance & Administration; CFO/Treasurer
Alijah Hunter
Partnership intern
Recent News
2025-11-11
2025-10-02
2025-03-06
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