Oklahoma State University · 3 hours ago
Administrative Operations Specialist AS7889
Stillwater, OK
Full-time
Hybrid
Mid, Senior Level
$17/hr - $23/hr
5+ years expOklahoma State University is seeking an Administrative Operations Specialist to provide human resources and administrative support to the Department of Wellness and Student Accessibility Services. The role involves coordinating personnel-related services, assisting in recruitment, and providing specialized administrative support for grants and contracts.
EducationSocial ImpactUniversities
Responsibilities
Assist and coordinate the implementation of personnel related services, such as timekeeping, leave reporting, payroll, position classifications, recruitment, and onboarding of new employees
Assist in recruitment and new hire processes including, but not limited to, creating/updating position descriptions and posting of vacancies, and preparing letters of offer, all while acting as liaison between the DOWSP team and the Department of Wellness’ Assistant Director of Business Operations
Provide Specialized (Programmatic specific) administrative support to DOWSP employees for the successful operation of multiple, diverse grants and contracts serving individuals across the state of Oklahoma
Develop and maintain/updates DOWSP HR procedural handbooks and provides HR & travel training assistance as needed to current and new staff (ex: Banner system - completing and submitting timesheets, leave reports; AIRS system - travel requests, etc.)
Process travel requests and reimbursements using the AIRS system
Initiate and complete travel processes, and assist with all travel arrangements (hotels, airfare, rental cars, conference registrations, etc.) for DOWSP personnel, stakeholders/partners as needed
Proficiently use OSU systems and forms and effectively communicate relevant Human Resources/personnel information to the DOWSP team
Serve as financial back-up when needed. This entails entering requisitions into OK Corral and processing invoices and change orders for the Accessibility Programs (ABLE Tech) section of the organization
Correspond with employees, vendors, Purchasing, Fiscal Manager, and Accounting in connection with the OK Corral processes
Create CVIs for Student Accessibility Services interpreting services
Verify Pcard purchases of ABLE Tech staff and signing off as accountant for those purchases
Enter all invoices paid, Pcard purchases, as well as CVIs onto the appropriate commitment logs
Will be cross-trained and provide back-up coverage on support processes as necessary
All other duties as assigned
Qualification
Required
High School/GED (degree must be conferred on or before agreed upon start date)
Five years of progressive administrative experience. Post-secondary education may be substituted for experience (1 year of education: 1 year of experience)
Certifications, Registrations, and/or Licenses: Completion of Ambassador Program and/or Leadership Development after hire is required (approximately 10 hours per year)
Skills, Proficiencies, and/or Knowledge: Ability to lift up to 10lbs
Ability to efficiently handle multiple job assignments, with high levels of productivity, in a rapidly changing environment
Maintains confidences and protects security of operations by keeping information confidential and secure
Good working knowledge of Microsoft Word and Excel
Acquisition of Notary Public after hire is required
Good verbal and written communication skills as well as the ability to work with a team are necessary for this position
Preferred
Bachelor's Business, Finance/Accounting or other related field
Related experience at OSU. Knowledge of Human Resources Policies and Procedures
Certifications, Registrations, and/or Licenses: Completion of Ambassador Program and/or Leadership Development Program
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
Don Kyle
CEO, National Center for Wellness and Recovery, Oklahoma State University
Roger Reid
CEO
Recent News
The Journal Record
2025-11-11
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2025-11-08
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2025-11-01
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