NYS Division of Homeland Security & Emergency Services · 2 hours ago
Office Assistant 2 (NY HELPS)
Albany, NY
Full-time
Onsite
Entry Level
$43K/yr - $52K/yr
1+ years expThe NYS Division of Homeland Security & Emergency Services is seeking an Office Assistant 2 to provide administrative support within the Office of Fire Prevention and Control. The role involves handling phone communications, managing correspondence, and assisting with training schedules and procurement activities.
Government Relations
Responsibilities
Answer the Office of Fire Prevention and Control main phone line
Format and type correspondence, reports, and other related materials
Create spreadsheets
Assist with procurement activities
Develop and maintain the office filing system and manage record maintenance
Review the proposed training schedule and verify that instructors are authorized to deliver requested course
Schedule the proposed training schedule, send confirmation of schedule, and add schedules to the Learning Management System
Process State Fire Instructor Pay Vouchers, pull correlating proposed schedules, and verify that payment requests are accurate for date, time, and location
Enter vouchers into the Scheduling Payroll Data System (SPDS) for processing at the appropriate rate of pay of instruction, with correlating voucher number
Process applications for New York State Certifications as found in the Minimum Standards for Firefighting Personnel in the State of New York
Process applications for the National Certification Program
Process requests for the participation of career fire departments in New York State in the Basic Fire Training Program and In-Service Training Program as required by New York State regulations
Additional duties as required
Qualification
Required
One year of clerical experience
Company
NYS Division of Homeland Security & Emergency Services
The Division of Homeland Security and Emergency Services provides leadership, coordination, and support to prevent, protect against, prepare for, respond to, recover from, and mitigate disasters and other emergencies.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Pat Tromblee
STATE FIRE INSTRUCTOR
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