HNTB · 6 hours ago
Office Administrator and Senior Project Coordinator
Charlotte, NC (Whitehall)
Full-time, Part-time
Onsite
Mid, Senior Level
3+ years expHNTB is a company that has been delivering solutions for complex infrastructure projects for over a century. They are seeking an Office Administrator and Senior Project Coordinator to provide project management support, coordinate tasks, and manage documentation for their Charlotte teams.
ConsultingLegalReal Estate
No H1B
Responsibilities
Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation scores, and deliverable tracking of submittals and reviews. Communicates deliverables required of each stakeholder, including step by step timelines
Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders. Assists in the management, maintenance, and distribution of project schedules in applicable software
Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos
Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders
Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure
Communicates moderately complex issues, problems, or additional information to project managers and project stakeholders and may recommend solutions
May review project proposals and requirements for adherence to contract language
Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals. May assist in the preparation of project financial performance data for monthly project
Performs other duties as assigned
Qualification
Required
Bachelor's Degree and 3 years of experience, or
Associate's degree and 5 years of relevant experience, or
In lieu of education, 7 years of relevant experience
Requires moderate skill set and proficiency in discipline
Experience in planning and implementation of cross-functional business efforts
Ability to work well under deadlines and juggle multiple priorities
Strong meeting management skills
Experience managing to project plans, timelines, and schedules
Ability to organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards
Preferred
Some experience in airport work
Company
HNTB
HNTB Corporation is an architecture, civil engineering consulting and construction management firm.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Rob Slimp
Chairman and CEO
Gary Bua
Northeast Division President, Senior Vice President
Recent News
2026-01-20
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2026-01-16
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2026-01-16
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