Washington University in St. Louis · 1 day ago
Accounting Assistant III (Remote) - Arts and Sciences
United States
Full-time
Remote
Mid Level
$21.17/hr - $32.85/hr
3+ years expWashington University in St. Louis is seeking an Accounting Assistant III to provide budget and financial support for multiple academic units within the Arts & Sciences Finance Cluster. The role involves managing department budgets, processing transactions, and preparing financial reports while ensuring compliance with university guidelines.
E-LearningEBooksEducationHigher Education
Responsibilities
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each
Review all purchases for appropriate grant or university funding allocations and correct budget coding
Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval
Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines
Process internal and external invoices
Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing
Enter requisitions into the Marketplace purchasing system and monitor purchasing process
Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures
Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions
Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent high school certification or combination of education and/or experience
Accounting, Business, Administrative Support (3 Years)
Preferred
College degree, business or vocational school
Bachelor's degree
Accounting/Bookkeeping (4 Years)
Accounting, Accounting Journal Entries, Communication, Confidentiality, Deadline Management, Detail-Oriented, Error Correction, Financial Transactions, Invoices, Meeting Organization, Microsoft Office, Multitasking, Oral Communications, Service Oriented, Sound Judgment, Workday Software, Work Efficiency
Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
2026-01-16
bloomberglaw.com
2025-10-25
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