MUSC Health · 4 hours ago
UNIV - Asset Accounting and Surplus Manager
Charleston, SC
Full-time
Onsite
Senior Level
$57K/yr - $106K/yr
5+ years expMedical University of South Carolina (MUSC Health) is seeking an Asset Accounting and Surplus Manager responsible for managing the University’s capital asset lifecycle. The role includes overseeing asset tagging, surplus property management, and ensuring compliance with state laws and university policies while supporting financial reporting and audits.
Health CareHospitalMedical
No H1B
Responsibilities
Ensure the EPMS process is administered consistently, equitably, and in full compliance with applicable State and University policies, including the completion of planning and evaluation stages within established timelines and documentation standards
Directs and supervises the review of all University purchase documentation to ensure accurate capitalization and inclusion in the asset management system. This responsibility includes oversight of capital equipment acquisitions with a unit cost of $5,000 or greater, assignment of asset tag numbers, review of exception and outstanding purchase order reports, coordination of equipment tagging, and determination of asset eligibility in accordance with university policies and accounting standards
Oversees Surplus Warehouse operations, including the receipt, storage, redistribution, and proper disposal of surplus and obsolete equipment. Ensures all surplus activities are conducted in compliance with applicable State and local policy guidelines, safety standards, and record‑keeping requirements
Coordinating the timely receipt and secure storage of surplus property
Managing the proper disposal or redistribution of obsolete and unusable equipment
Ensuring compliance with State and local regulations governing surplus property and disposal
Maintaining warehouse organization and operational readiness
Managing the request to repurpose surplus items prior to their disposal
Directs and supervises the University’s annual inventory process for major moveable equipment, including planning and coordination of inventory activities, providing training sessions to departmental personnel, distributing inventory reports and system updates, and conducting follow‑up research to resolve discrepancies. Ensure inventory activities comply with applicable State laws, University policies, and regulatory requirements, and is accountable to senior management for all inventory‑related compliance matters
Coordinating annual inventory schedules and communications
Training departmental staff in inventory procedures and system requirements
Distributing inventory reports and monitoring completion status
Researching, reconciling, and resolving inventory discrepancies
Reporting compliance issues and inventory results to senior management
Provides management capital asset and accumulated depreciation roll forward schedule, which includes entry of all information by all 21 ledger account codes for Medical University Investment Plant funds (MUIP) by journal entries, for adds, adjustments, transfers, retirements and depreciation expenses. The information must reconcile and roll forward to the general ledger to complete the Capital asset activity for the yearly financial statement
Preparing monthly and annual capital asset roll‑forward schedules
Recording and reviewing journal entries related to capital asset activity
Ensuring proper classification by ledger account codes
Reconciling capital asset records to the general ledger
Supporting year‑end financial statement preparation and audit requests
Supervises the timely detailed input for investment in Plant MME, projects, donations, trade-ins, and changes in WorkDay and AIM Asset Management Systems. Approve all MME addition/retirement reversals in WorkDay and AIM. Responsible for running reports and reconciliation to the WorkDay subledger system for adds, adjustments, and retirements. Supervises the process of retirements and transfer approvals of equipment in the WorkDay and AIM systems and Surplus Warehouse module
Supervising asset data entry and maintenance in the WorkDay & AIM system
Reviewing and approving MME additions, retirements, and reversal transactions
Running standard asset and reconciliation reports
Reconciling WorkDay subledger asset balances to general ledger balances
Overseeing asset retirement and transfer workflows, including Surplus Warehouse coordination
Supporting interim, year‑end, insurance, budget, forecast, and grant‑related financial reporting
Other Duties and Cross-Training
Perform additional work assignments as needed to support unit operations and participate in cross-training activities to ensure continuity of operations and adequate staff coverage
Qualification
Required
CPA, Bachelor's degree with accounting coursework (or equivalent combination of education and experience)
5+ years of professional experience in accounting, auditing, banking, or finance
3+ years of construction/capital projects experience; university or public-sector experience preferred
Public-sector/university fund accounting experience; strong knowledge of GAAP/GASB (incl. GASB 34/35, 87/96) and CIP, debt, and lease accounting
Experience with Workday (or similar ERP) and with State cash draw and bond/debt processes
Advanced proficiency in Excel and data/reporting tools; strong audit readiness and internal control orientation
Computer literacy
Preferred
University or public-sector experience preferred
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
Recent News
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