Anton Paar QuantaTec · 2 hours ago
Executive Assistant & Office Manager
Boynton Beach, FL, US
Full-time
Onsite
Mid Level
3+ years expAnton Paar QuantaTec is a global organization specializing in high-precision instruments for various industries. They are seeking an Executive Assistant & Office Manager to support the CEO and leadership team, ensuring operational excellence within the executive office and managing administrative functions efficiently.
Manufacturing
Responsibilities
Serve as a trusted executive partner to the CEO, proactively managing a complex and dynamic calendar, coordinating executive visits, handling confidential matters, and supporting special projects from planning through execution
Act as a central point of coordination for the executive team, providing high-level administrative support to directors and senior leaders, anticipating needs, aligning priorities, and ensuring seamless execution of meetings and initiatives
Oversee day-to-day office and facilities operations, managing maintenance requests, coordinating with vendors, reviewing pricing, and making informed recommendations to ensure a professional and efficient workplace
Coordinate employee training and development logistics, including ad-hoc and annual trainings and administration of the Anton Paar Learning Management System (LMS)
Support onboarding and employee administration, coordinating new hires and processing required workflows within Notes and SAP systems
Plan, organize, and execute employee events and programs, ensuring a polished and engaging experience for participants
Manage logistics for executive, employee, and corporate meetings, including arranging food and beverage services for meetings, events, and celebrations
Serve as the first point of contact for visitors, greeting guests, vendors, and trainees; managing sign-in procedures, issuing badges, and coordinating with internal stakeholders
Coordinate complex travel and scheduling arrangements for employees, candidates, and visitors, including transportation, agendas, and itineraries
Support annual and ad-hoc employee training visits, coordinating travel, transportation, schedules, and meals
Maintain shared office spaces and internal communications, including bulletin boards, informational postings, and common areas
Ensure kitchen and coffee areas are consistently stocked and maintained to support daily office operations
Perform additional administrative and operational duties as assigned, supporting the evolving needs of the executive office and organization
Qualification
Required
3 - 5 years of proven experience in an executive administrative or senior administrative role, supporting senior leadership
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), including calendar and meeting management at an executive level
Strong working knowledge of office systems and equipment, including printers, scanners, and related technology
Exceptional time management and prioritization skills, with the ability to manage competing deadlines and shifting priorities
Meticulous attention to detail with strong problem-solving and follow-through
Excellent written and verbal communication skills, with a polished and professional presence
Demonstrated ability to multi-task, anticipate needs, and operate independently
Proven ability to build effective relationships with executives, colleagues, vendors, and external partners
Positive, proactive demeanor with a high sense of ownership and accountability
Preferred
Associate's or Bachelor's degree
Experience supporting bookkeeping or financial administration
Exposure to or experience in Human Resources administration
Experience working with SAP or other ERP system
Company
Anton Paar QuantaTec
Anton Paar revolutionizes measurement techniques by designing instruments that enable accurate, precise, reliable characterization of powdered, solid, semi-solid, and porous materials.
51-200 employees
H1B Sponsorship
Anton Paar QuantaTec has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2021 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase