Hamilton College · 21 hours ago
Assistant to the Vice President of Enrollment
Clinton, NY
Full-time
Onsite
Mid, Senior Level
$23/hr - $26/hr
5+ years expHamilton College is a prestigious institution seeking an Assistant to the Vice President for Enrollment Management. This role provides critical administrative support, manages correspondence, and coordinates various projects and initiatives within the enrollment division.
EducationHigher EducationUniversities
Responsibilities
Provide high level administrative support and assistance to the Vice President, including serving as an important point of contact with internal and external constituents on many matters relating to admission and financial aid
Maintain the Vice President’s calendar and time; this includes maintenance of a daily calendar and annual, monthly and ad hoc meetings the VP must attend or chair, as well as arranging logistics for meeting participants and helping to coordinate special events
Prepare, proof and send correspondence for the VP and Dean of Admission, often complex, sensitive or confidential. Answer, refer, and coordinate who will respond to numerous email, phone or letter requests that come to the attention of the VP or Dean. Greet guests on behalf of the VP in his/her absence and relay important messages
Schedule and make arrangements for the Vice President’s travel, which is significant at times of the year. This includes securing appointments, arranging for air travel and accommodations, preparing itineraries, and coordinating briefing materials
Coordinate the acknowledgment, coding and tracking of all alumni recommendations and, on behalf of the VP and Dean, serve as a liaison to the Advancement Office
Maintain the master calendar for the enrollment, admission and financial aid division
Provide high level administrative support and assistance to the Vice President, including serving as an important point of contact with internal and external constituents on many matters relating to admission and financial aid
Maintain the Vice President’s calendar and time; this includes maintenance of a daily calendar and annual, monthly and ad hoc meetings the VP must attend or chair, as well as arranging logistics for meeting participants and helping to coordinate special events
Prepare, proof and send correspondence for the VP and Dean of Admission, often complex, sensitive or confidential. Answer, refer, and coordinate who will respond to numerous email, phone or letter requests that come to the attention of the VP or Dean. Greet guests on behalf of the VP in his/her absence and relay important messages
Schedule and make arrangements for the Vice President’s travel, which is significant at times of the year. This includes securing appointments, arranging for air travel and accommodations, preparing itineraries, and coordinating briefing materials
Coordinate the acknowledgment, coding and tracking of all alumni recommendations and, on behalf of the VP and Dean, serve as a liaison to the Advancement Office
Maintain the master calendar for the enrollment, admission and financial aid division
Manage and share other key division documentation, to include: vacation allotment and expenditures, organizational chart, division directory, confidentiality and service excellence pledges, and training manuals
Oversee publications inventory (related timeline, disposing of outdated materials, etc) and liaise between VP, Director of Admission Communications, Operations Manager, and Communications Division. Also coordinate gift and office supply ordering, inventory, and vendors
Assist in monitoring admission office budget, prepare expense reports, process invoices, and manage vendor contracts
Work with Physical Plant to oversee facility maintenance and ensure the admission and financial aid building provides the highest level of service and reception to prospective and current families
Provide routine administrative support (mail, phones, travel, and expenses) for the Executive Director of Admission. This also includes attending, preparing the agenda, and maintaining the minutes/action items from weekly admission officer meetings
Serve as the main point of contact for administrative campus partners (College Events and Scheduling, Catering, Facilities Management) for on-campus event planning and execution
Serve as an extension of the Admission Operations team during peak admission application processing and prospective family visit seasons
Other responsibilities and projects **may** include, but is not limited to: coordination of on- or off-campus events and receptions, publication inventory management, assistance with the updating of admission print and web materials, facilitation of new admission officer training, maintenance of shared departmental documents, faculty outreach, and preparation and compilation of statistical reports
Qualification
Required
Minimum of five years related experience in a high level administrative support position
Exceptional interpersonal skills, including oral and written communication
Strong organizational skills with the ability to multi-task and prioritize, paying close attention to detail and ensuring accuracy while also meeting deadlines
Ability to exercise judgment, resourcefulness, diplomacy, discretion and confidentiality
Demonstrated ability to work independently as well as in a collaborative team environment
Ability to take initiative and anticipate needs in a fast-paced, high-volume environment
Disposition to seek out and initiate efforts to improve office efficiencies
High degree of proficiency with Microsoft Office and Google Suite, and experience with complex databases or CRMs
High level of integrity and a clear commitment to an inclusive work environment
Ability to be patient and demonstrate a positive attitude
Preferred
Associates degree preferred
Equivalent combination of education and experience will be considered
Company
Hamilton College
Hamilton College is an education institute that teaches students to write effectively, learn from each other, and think for themselves.
201-500 employees
H1B Sponsorship
Hamilton College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (18)
2023 (4)
2022 (4)
2021 (8)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.9MKey Investors
The Howard Hughes Medical InstituteNational Endowment for the Humanities (NEH)
2025-01-21Grant· $0.75M
2023-01-30Grant
2023-01-10Grant· $0.15M
Leadership Team
Marisa Benincasa
Vice President for Communications and Marketing
Lauren Jacobson
Chief Investment Officer
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