InterMountain Management · 2 hours ago
Administrative Assistant
Monroe, LA
Full-time
Onsite
Entry Level
2+ years expInterMountain Management is a company that values a rewarding work environment for its associates. The Administrative Assistant will greet visitors, operate the switchboard, and perform various administrative duties to support the company owner and other managers.
HospitalityHotel
Responsibilities
Greet, announce, and/or direct visitors to appropriate associate in a helpful and friendly manner
Operate multi-line switchboard to answer and forward incoming calls. Take and relay accurate messages as necessary
Type business correspondence and emails for company owner
Secure the best rates available and schedule hotel reservations for company owner and others as directed. Schedule and coordinate business dining for owner and associates, both locally and when they travel
Sort and distribute incoming mail from post office and overnight deliveries
Process outgoing FedEx shipments and trace shipments when necessary
Assist Legal Department in answering telephone and in performing some clerical duties
Assist with special projects as instructed by CFO, HR Director, Company owner and/or partner(s)
Coordinate the planning and ordering of food for meetings, luncheons, and/or out of town guests
Maintain administrative office employee birthday list
Maintains birthday notes from owner to associates
Maintains owner’s Christmas Card and Wreath lists
Mail award pins and letter to each hotel
Annual Projects
Federal Express completed W-2’s to each hotel
Federal Express appropriate awards to each hotel
Package and mail duck callers to business associates
Assist other associates as the workload dictates
Performs other duties as required
Qualification
Required
High School diploma or equivalent required
Two to five years related experience required
Ability to maintain confidentiality of business and financial matters and information related to the owner(s), partners, properties, guests, associates, etc
Good interpersonal skills
Ability to work in a courteous, tactful and patient manner with other company and property associates, and the general public conducting business with InterMountain Management and its' owned and managed properties
Excellent telephone voice and proper business telephone etiquette a must
Ability to communicate effectively and professionally verbally and in writing
Ability to work in a fast-pace, high-energy and demanding work environment
Excellent time management skills; multi-tasks skills; ability to prioritize and coordinate details
Good computer and filing skills
Prompt and regular attendance
Work overtime as required
Professional attitude and appearance
Participate in all mandatory job training and meetings
Adhere to company policies and procedures and Employee Handbook
Current and valid driver's license
Preferred
Advanced education preferred
Benefits
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Company
InterMountain Management
As one of North America's largest hotel management and development companies, InterMountain Management specializes in the select-service and extended-stay hotel segments.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Emery
Chief Financial Officer
Stewart Ewing
Chief Financial Officer
Recent News
2025-12-18
2023-09-27
Medical Product Outsourcing
2023-09-14
Company data provided by crunchbase