MITRE · 1 day ago
Senior Administrative Assistant
Bedford, MA
Full-time
Onsite
Mid, Senior Level
$62K/yr - $78K/yr
2+ years expMITRE is a not-for-profit corporation focused on tackling the nation's toughest challenges. They are seeking a Senior Administrative Assistant to provide advanced and proactive administrative support to Department Managers and staff in their Bedford office.
Cyber SecurityInformation TechnologyNon ProfitQuantum ComputingSaaS
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Anticipate, analyze and proactively react to changes in priorities and tasks; apply strong self-organization and management, communication skills, and demonstrate proactive initiative and follow-through on a broad range of administrative actions. Proactively track Department deadlines, as required
Maintain Department Managers calendar, including the placement of meetings, proposing/posting of meetings via Outlook, coordination with others who desire to establish a meeting, prioritizing meetings, and representing the staff in establishing a meeting across either the Corporation or with external organizations
Organize face-to-face and virtual meetings and events, to include: planning, invitations, visitor protocols and coordination of services for events (AV, catering, security, etc.)
Set up meetings with senior government staff (i.e., SES, Flag Officers) including coordinating visit requests
Maintain cognizance of location of staff; respond to inquiries about schedules and whereabouts, coordinate the communication with the staff when there is critical or important need
Manage travel arrangements for Department Managers and staff to include general travel, security forms, coordination with the visiting location, and alternative arrangements when the plan changes. Generate reimbursement documents in a timely manner, upon trip completion
Compose correspondence, develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentations and/or decision-making purposes
Arrange for purchasing of office supplies
Maintain/submit organizational inputs for corporate Intranet (SharePoint and TEAMs). Ensure accuracy and timeliness of data
Performing sensitive administrative tasks and using discretion in handling personnel matters
Ensuring staff complete mandatory training modules: Security, Ethics & Timecard, etc
Tracking and facilitating timecard (TRS), computer (DTS), office moves, etc. compliance
Assist in end-to-end recruitment process for full-time and intern roles by coordinating and scheduling interview panels, providing feedback as needed, assisting in department on-boarding, as well as developing and refining department level processes
Qualification
Required
High School Diploma, and 2-4 years of related experience or equivalent in education, or 2 years' experience with an Associate's degree, or equivalent combination of related work experience and education
Must be able to obtain a Secret clearance within 1 year of hire
Per the U.S. Government's eligibility requirements, you must be a U.S Citizen to be considered for a security clearance
Excellent organizational skills, interpersonal skills, and strong communications skills
Demonstrated ability to successfully multi-task
Ability to work effectively as a team player under time and work constraints with minimal supervision and tactfully with all levels of management
Advanced proficiency in office tools (i.e., MS Word, PowerPoint, Excel, Outlook, Teams, Adobe Acrobat, SharePoint, etc.)
Experienced with calendar management
Experienced with face-to-face and virtual meeting and event planning
Flexibility, adaptability, and ability to deal with ambiguous situations
Excellent interpersonal skills and ability to support diverse backgrounds
Exercise independent judgment consistent with corporate objectives, philosophies, and broad policies
Demonstrate superior attention to detail
This position requires a minimum of 4 days a week on-site
Preferred
Secret Clearance
Bachelor's degree
Previous experience in a technical oriented organization
Company
MITRE
The MITRE Corporation is working to solve some of the nation’s biggest challenges in defense, cybersecurity, healthcare, homeland security, the judiciary and transportation.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$2.05MKey Investors
US Department of EnergyMassachusetts Technology Collaborative
2023-07-27Grant
2023-06-08Grant· $2.05M
Leadership Team
Katie Schroth
Air & Space Forces Center Vice President
Kerry Buckley
Vice President
Recent News
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