Vanguard · 5 hours ago
Administrative Associate: Personalized Indexing, FAS
Malvern, PA
Full-time
Hybrid
Mid Level
3+ years expVanguard is a company dedicated to the long-term financial wellbeing of its clients. They are seeking an Administrative Associate to support the Financial Advisor Services-Personalized Indexing Team by managing schedules, organizing events, and providing administrative support with a high level of professionalism.
FinanceFinancial Services
No H1B
Responsibilities
Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities
Organize and coordinate events, including full-day and multi-day on-sites and offsites
Manage expense reports and order/inventory department office supplies as needed
Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages
Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials
Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease
Quickly identify clients, their affiliates, and their emails appropriately
Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.)
Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces
Participate in special projects and perform other duties as assigned
Qualification
Required
Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization
High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
Ability to follow established procedures and guidelines, with the opportunity to exercise independent judgment
Proficiency with Microsoft Office products, specifically Outlook and Teams
Strong organizational and interpersonal skills
Ability to take direction, be adaptable, and balance multiple priorities
A positive and collaborative demeanor
Company
Vanguard
Check is a client-owned investment company that offers low-cost mutual funds, ETFs, advice, and related services.
Founded in 1975Kelayres, Pennsylvania, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ic@3401
2017-03-31Non Equity Assistance
Leadership Team
Salim Ramji
Chief Executive Officer
Andrew Maack
Principal, Head of US Equity Index Portfolio Management
Recent News
2026-01-20
2025-09-05
2025-03-15
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