MarineMax · 16 hours ago
Brokerage Admin Asst/Coor
Pompano Beach, FL
Full-time
Onsite
New Grad, Entry LevelMarineMax Services Inc is seeking a Brokerage Administrative Assistant/Coordinator to perform various administrative duties requiring attention to detail and strong organizational skills. The role involves managing brokerage listings, assisting with the closing process, and providing support to brokerage professionals and staff.
Financial Services
No H1B
Responsibilities
Greet customers and determine appropriate team member to assist them
Answer incoming calls in a professional manner, helping to return all customer calls prior to close of business each day
Assist and support brokerage professionals and staff by carrying out administrative assignments as required
Enter, update and manage all brokerage listings in an accurate and timely manner. This includes gathering all necessary owner information to ascertain a stock number and keeping files throughout the listing. Uploading all documents into YachtCloser and logging showings into Yacht Closer
Daily updates to Yacht Closer
Assist brokers and financial services team with closing process including boat documentations to ensure all paperwork is complete thorough and accurate
Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter
Screen telephone calls and personally provide requested information or refer calls to other staff
Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information
Communicate effectively with fellow team members and persons outside the company. Create and maintain a positive impression of MarineMax as well as the executive(s) supported
Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands
Work independently and make sound decisions
Demonstrate effective verbal and written communication skills
Meet established deadlines
Understand and interpret procedures, policies and guidelines
Communicate clearly and distinctly with visitors and telephone callers
Organize and maintain complex record and filing systems
Other duties as assigned
Qualification
Required
Attention to detail
Initiative
Independent judgment
Strong interpersonal skills
Strong organizational skills
Maintain brokerage listing records
Prepare closing documents
Greet customers and determine appropriate team member to assist them
Answer incoming calls in a professional manner
Return all customer calls prior to close of business each day
Assist and support brokerage professionals and staff by carrying out administrative assignments as required
Enter, update and manage all brokerage listings in an accurate and timely manner
Gather all necessary owner information to ascertain a stock number
Keep files throughout the listing
Upload all documents into YachtCloser
Log showings into YachtCloser
Daily updates to YachtCloser
Assist brokers and financial services team with closing process including boat documentations
Ensure all paperwork is complete, thorough and accurate
Initiate and respond to written and verbal correspondence
Compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter
Screen telephone calls and personally provide requested information or refer calls to other staff
Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information
Communicate effectively with fellow team members and persons outside the company
Create and maintain a positive impression of MarineMax as well as the executive(s) supported
Establish work priorities
Remain flexible
Efficiently respond in an effective manner to a variety of projects and demands
Work independently and make sound decisions
Demonstrate effective verbal and written communication skills
Meet established deadlines
Understand and interpret procedures, policies and guidelines
Communicate clearly and distinctly with visitors and telephone callers
Organize and maintain complex record and filing systems
Demonstrates subject matter expertise, enthusiasm, and professionalism in preparing, assisting, and handling brokerage listing and closings
Effective decision making
Human relations and organizational skills
Time management techniques
Company
MarineMax
MarineMax is a new and used boat dealer and yacht broker, and the largest Sea Ray dealer in the world.
Founded in 1998
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$950M2023-07-13Post Ipo Debt· $950M
1998-06-03IPO
Leadership Team
Bobbie Jo Fenske-Luffman
Senior Human Resources Business Partner
Kristi Frias
Senior Human Resources Business Partner
Recent News
2025-11-14
2025-11-14
2025-11-14
Company data provided by crunchbase