Texas Department of Public Safety · 4 days ago
DPS - THP - Administrative Assistant, THP - 0154
Denton, TX
Full-time
Onsite
Entry Level
$3,558.33/mo - $3,558.33/mo
1+ years expThe Texas Department of Public Safety is seeking an Administrative Assistant for the Texas Highway Patrol. The role involves providing complex administrative support, including maintaining records, assisting staff with correspondence, and managing office supplies and communications.
GovernmentLaw Enforcement
Responsibilities
Answer and route phone calls, take messages, greet and direct visitors to the appropriate staff
Maintain records on crash reports, firearms qualifications and list of district personnel
Assist staff with correspondence, reports, logs, records, and other related documents
Prepare and edit various reports, letters, memos and vouchers
Process crash report sales, including collection of fees and bank deposits
Arrange the purchasing of new uniforms and turning in of old uniforms
Order and maintain inventory of office supplies
Maintain case reports for staff, including jail receipts and property inventory
Receive, sort and distribute incoming mail and packages
Schedule meetings, events and activities
May process open records requests and/or obtain statistical data
May reconcile gasoline receipts; order and receive fuel; and submit reports
May act as a Notary
May be required to take deposits to bank
Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies
Perform other duties as assigned
Qualification
Required
High School Diploma/equivalent
Minimum of one (1) year experience performing general clerical work
If driving is required, must possess a valid driver license from state of residence
Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures
Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers
Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism
Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals
Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner
Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems
Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information
Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices
Benefits
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
Company
Texas Department of Public Safety
Texas Department of Public Safety provides crime records services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$20MKey Investors
Federal Emergency Management Agency
2019-02-25Grant· $20M
Leadership Team
Aaron Blackstone
Chief Information Security Officer
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