MDM Entertainment · 1 day ago
Event Production Talent Coordinator
Schaumburg, IL
Full-time
Onsite
Entry, Mid Level
2+ years expMDM Entertainment is a full-service live event production company based in Schaumburg, Illinois, serving Chicago and the surrounding suburbs. The Talent Coordinator is responsible for managing the people behind events, overseeing sourcing, scheduling, training, and supporting technical staff and freelancers while acting as a key communication link between sales, production, and field teams.
Event PromotionEventsSocial
Hiring Manager
Mike Dodson
Responsibilities
Build, maintain, and grow a roster of qualified freelancers and event staff including AV technicians, stagehands, and support roles
Recruit and onboard new talent through screenings, interviews, open houses, and assessments
Support ongoing workforce planning to ensure proper coverage for events of all sizes
Create and manage labor schedules based on event needs and staffing requirements
Coordinate with sales, production managers, and department leads to understand labor scope
Communicate schedules, call times, and updates clearly and professionally
Serve as a liaison between sales and production to ensure event details and changes are shared with the field team
Organize and oversee technician and stagehand training programs
Coordinate onboarding, internal certifications, and continuing education initiatives
Help plan quarterly educational sessions and skill-building workshops
Support quarterly team meetings and employee social events to strengthen culture and retention
Act as a primary point of contact for staff during events when needed
Ensure staff arrive prepared, briefed, and supported
Assist with resolving on-site issues calmly and professionally
Maintain accurate records related to staffing, training, and payroll coordination
Support compliance with labor policies, safety standards, and company procedures
Act as an HR liaison between staff and management, escalating concerns appropriately
Assist with refining internal processes to improve efficiency and communication
Qualification
Required
2–3 years of experience in event production, labor coordination, or a related field
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Comfort working in fast-paced, deadline-driven environments
Ability to work evenings, weekends, and event days as required
Proficiency with scheduling tools and basic office software
Preferred
Experience working with live event crews or technical teams strongly preferred
Knowledge of labor best practices and compliance is a plus
Benefits
Generous paid time off
401(k) retirement plan
Medical insurance options
Advancement opportunities within a growing organization
Ongoing training and professional development
Hands-on involvement in exciting live events
Company
MDM Entertainment
MDM Entertainment is an event production company for corporate events, social events and weddings.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mike Dodson
President
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