NEOGOV · 3 hours ago
Administrative Assistant Ii
Marina, CA
Full-time
Onsite
Entry, Mid Level
$5,231.20/mo - $6,357.87/mo
2+ years expNEOGOV is a company that provides innovative solutions for public sector organizations. They are seeking an Administrative Assistant II to perform a variety of complex and responsible technical, legal, and confidential work, while providing professional and technical assistance in the development and administration of City programs.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide responsible professional and technical assistance in the development, administration and implementation of City programs
Assist in formulating program policies, goals and procedures; collect and compile relevant data supporting recommendations
Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives
Monitor and coordinate the daily operation of assigned program area; perform detailed administrative work and maintain appropriate records and statistics
Provide highly responsible administrative staff assistance including conducting specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance and services
Conduct surveys and perform research and statistical analyses as requested; prepare related reports
Maintain inventory control of departmental supplies
Compile materials and assist in the preparation of reports, manuals and publications
Assist in basic office management functions
Assist in annual budget preparation: make budget recommendations relative to assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; research past expenditures and project next year's increases
Prepare grant proposals; monitor active grants to ensure that all stipulations and regulations regarding the use of funds are met; maintain appropriate records and documentation to satisfy any audit requirements
Prepare and administer contracts
Represent the City as assigned on various boards, commissions and committees
Respond to complaints and requests for information from the public and City staff
Perform related duties as assigned
May assist other department staff in taking commission meeting minutes and producing draft official minutes. This may require adjustment of work schedule to attend periodic evening meetings
Qualification
Required
Associates degree from an accredited college or university with major course work in public administration, business administration or a closely related field
Two years (2) of experience comparable to that of an Administrative Assistant I
Journey level ability with word processing, e-mail and internet search functions
Well-versed in using spreadsheets
Possession of or ability to obtain a California driver's license
Knowledge of organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions
Knowledge of applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
Knowledge of modern office administrative and secretarial practices and procedures, including the use of standard office equipment
Knowledge of business letter writing and the standard format for reports and correspondence
Knowledge of principles and practices of data collection and report preparation
Knowledge of computer applications related to the work, including word processing, web design, database, and spreadsheet applications
Knowledge of business mathematics and basic statistical techniques
Knowledge of record keeping principles and procedures
Knowledge of English usage, grammar, spelling, vocabulary, and punctuation
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
Ability to perform responsible administrative and secretarial support work with accuracy, speed, and general supervision
Ability to provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion
Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
Ability to interpret, apply, and explain administrative and departmental policies and procedures
Ability to respond to and effectively prioritize multiple phone calls and other requests for service
Ability to compose correspondence and reports independently or from brief instructions
Ability to make accurate mathematical, financial, and statistical computations
Ability to enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
Ability to operate modern office equipment including computer equipment and specialized software applications programs
Ability to use English effectively to communicate in person, over the telephone, and in writing
Ability to use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Skills to exercise individual and innovative judgment and make difficult decisions
Skills to exhibit discretion and integrity when handling sensitive situations
Benefits
Flexible Spending Account
Health
Dental
Vision
Life insurance
Long term disability
Retirement
Holidays
Vacation & sick leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase