Tricon Solutions · 4 hours ago
Administrative Assistant
Orlando, FL
Contract
Hybrid
Mid Level
$28/hr - $28/hr
3+ years expTricon Solutions is seeking an Administrative Assistant II to provide comprehensive administrative support to management and department staff. The role involves handling correspondences, scheduling meetings, preparing reports, and maintaining employee files, among other duties.
Information Technology & Services
No H1B
U.S. Citizen Only
Responsibilities
Provide administrative support to management and department staff
Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings
Prepare reports, budgets, and administrative forms
Maintain employee files and prepare employees’ travel business expense request/report
Assist in preparing agenda item packages going to the commission
Maintain American Express procurement card statements
Collaborate and back-up other administrative staff
Process invoice payments and approvals
Assist in preparing commission agenda items (i.e. generating supporting documentation, and contacting vendors or internal customers to generate work orders)
Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail)
Assist in the development of annual operation budget with budget team and accounting
Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions)
Review, reallocate, and reconcile, procurement card charges
Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval)
Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes)
Schedule meetings and coordinate major department functions
Distribute mail
Generate and/or edit power point presentations
Review budget info for multiple business units and follow-up on corrections to be made
Verify, prepare, and approve vendor invoices in Tungsten Network
Order and maintain office supplies inventory
Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals
Enter footprints tickets for equipment, software, new hires, system access and security access
Provide training to administrative assistants and business unit staff on systems, processes and procedures
Perform other duties as assigned
Qualification
Required
Due to client requirements, this position is open only to U.S. citizens and U.S. permanent residents
Provide administrative support to management and department staff
Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings
Prepare reports, budgets, and administrative forms
Maintain employee files and prepare employees' travel business expense request/report
Assist in preparing agenda item packages going to the commission
Maintain American Express procurement card statements
Collaborate and back-up other administrative staff
Process invoice payments and approvals
Assist in preparing commission agenda items (i.e. generating supporting documentation, and contacting vendors or internal customers to generate work orders)
Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail)
Assist in the development of annual operation budget with budget team and accounting
Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions)
Review, reallocate, and reconcile, procurement card charges
Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval)
Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes)
Schedule meetings and coordinate major department functions
Distribute mail
Generate and/or edit power point presentations
Review budget info for multiple business units and follow-up on corrections to be made
Verify, prepare, and approve vendor invoices in Tungsten Network
Order and maintain office supplies inventory
Compile, verify, and enter requisitions across systems
Generate and process requisitions for the purchase of department's tools & materials
Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals
Enter footprints tickets for equipment, software, new hires, system access and security access
Provide training to administrative assistants and business unit staff on systems, processes and procedures
Perform other duties as assigned
Working knowledge of all, but not limited to, the following: Procurement process; Administrative financial practices and procedures
Familiarity with all, but not limited to, the following: Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); Related industry, organizational and departmental regulatory guidelines, best practices, and procedures
Ability to: Apply financial understanding when providing business solutions to the business unit; Understand and apply governmental accounting practices in the maintenance of financial records; Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.)
Minimum of three (3) years of experience in a mid to advanced level administrative role
High school diploma or GED
Preferred
Florida public notary license preferred
Associates degree from an accredited college or university preferred
Additional experience in the functional area of assignment may be preferred
Company
Tricon Solutions
Tricon Solutions is a global all-weather Information Technology Services Company headquartered out of New Jersey, USA and focused on delivering best of class digital and enterprise services to our customers, thereby helping them realize their strategic goals.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase