Scan Global Logistics · 12 hours ago
OFFICE ADMINISTRATOR
Franklin Park, IL
Full-time
Onsite
Entry, Mid Level
$26/hr - $28/hr
2+ years expScan Global Logistics is a leading freight forwarding company, specializing in providing comprehensive logistics solutions. They are seeking a proactive and organized Office Administrator to support day-to-day administrative operations across multiple departments.
Freight ServiceLogisticsSupply Chain ManagementTransportation
Responsibilities
Provide general administrative and clerical support to Operations, Warehouse, and Dispatch teams
Manage incoming and outgoing mail, including sorting, distribution, and post office drop-offs
Maintain office supplies inventory, restocking as needed to ensure all locations are fully equipped
Request and distribute Scan Gear for staff (ID badges, t-shirts, hoodies, caps, pens, notebooks)
Maintain and update the Office Outlook Calendar, including PTO tracking, staff birthdays, and internal events
Assist with planning and organizing employee engagement events, such as birthdays, holiday parties, and team-building activities
Review invoices, submit for manager approval, and coordinate payment through the Accounts Department
Approve invoices in Concur and follow up with vendors as needed to ensure timely payments
Serve as the primary point of contact for office vendors and service providers
Maintain overall office cleanliness, functionality, and readiness for daily operations
Handle minor maintenance requests (installing light fixtures and whiteboards)
Ensure the office mailroom is tidy and stocked with supplies such as copy paper
Check warehouse deliveries and distribute packages to departments
Maintain coffee machines and other shared office equipment
Collaborate with team members to ensure smooth operations
Perform ad-hoc tasks as assigned to support overall company operations
Maintain a professional and friendly demeanor when interacting with clients, visitors, and staff
Follow all company policies and procedures related to safety and operations
Qualification
Required
Minimum 2 years of experience in office administration, administrative support, or a related role
Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word)
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Strong attention to detail to ensure accuracy in documentation and processes
Consistent, reliable, and punctual attendance for all scheduled shifts
Able to lift up to 50lbs repetitively during each shift
Able to stoop, stretch, twist, bend, etc
Must be eligible to work in the United States
Must pass TSA eligibility screening
Preferred
Familiarity with Concur or similar expense and invoice management platforms is a plus
Benefits
401(k)
Health Insurance
Dental insurance
Vision Insurance
Employee assistance program
Life insurance
Short Term Disability Insurance
Long Term Disability Insurance
Paid Time Off
Tuition Reimbursement
Company
Scan Global Logistics
Scan Global Logistics is an international freight forwarding and logistics company that offers customized solutions for supply chain needs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.85B2025-01-31Debt Financing· $389.31M
2024-03-19Debt Financing· $651.7M
2023-02-14Debt Financing· $805.18M
Leadership Team
Allan Melgaard
CCO
Recent News
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2025-08-29
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