NEOGOV · 1 day ago
Office Coordinator
St. Clair County Drain Commissioner
Full-time
Onsite
Mid Level
$39K/yr - $51K/yr
3+ years expNEOGOV is seeking an Office Coordinator who will perform complex accounting and general administrative tasks for the Office of the Drain Commission. The role involves managing drainage district funds, answering citizen inquiries, and maintaining office files and records.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Answer phones and wait on walk-in customers
Answer inquiries relating to drainage problems and drain easements
Receive monies and write receipts; prepare monthly receipt deposit
Prepare payment vouchers and drain orders to pay invoices
Prepare purchase orders and maintain office supplies
Prepare affidavits for postings & mailings
Proofread and edit correspondence
Process incoming and outgoing mail
Keep records of development reviews
Maintain office filing system
Researches drain easements in old records
Answer petition requests and verify landowners in a drainage district
Enter data into drain fund computer ledger system
Calculate bank interest for individual drains
Balance drain funds monthly with Treasurer's Office
Keep financial records for water quality grants and prepare grant financial reports
Enter employee payroll data into county computer payroll system
Maintain employees' accrual balances for vacation/comp/sick time
Keep hourly records of field personnel and equipment for individual drains
Keep accounting of permit fees and send out invoices
Keep accounting of special drain assessments
Prepare reports on drain assessments, wage reimbursements, Drain Office Annual Report
Other duties as assigned
Qualification
Required
Associates degree required equivalent combination of experience and education may be substituted
A minimum of three to five (3-5) years of experience in a modern office environment performing responsible clerical tasks
Considerable knowledge of accounting principles, practices and procedures
Familiarity with legal descriptions of real estate property
Familiarity with legal terminology
Familiarity with drainage and land use issues
Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes
Proficient in accounting software, i.e. Bi-Tech or One Solution
Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures
Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local
Knowledge of liability coverage and claims procedures
Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook
Ability to exercise sound judgment and decision making in accordance with policies and procedures
Ability to research and problem solve independently
Knowledge of County operations and functions
Ability to prioritize and time manage
Ability to handle stressful situations, provide effective and friendly customer service
Ability to support the County's mission and values
Ability to think critically where necessary
Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary
Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence
Ability to demonstrate predictable, reliable, and timely attendance
Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment
Ability to use discretion and maintain sensitive and confidential information
Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested
Prior to starting employment, the candidate must complete a satisfactory background check
Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position
Must be able to obtain a license as a notary public
Preferred
Some college level courses and experience in clerical work, bookkeeping and customer relations are preferred
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-11-14
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2025-10-31
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