Futurex · 11 hours ago
Accounts Payable & Office Administrator
Bulverde, TX
Full-time
Onsite
Entry Level
2+ years expFuturex is a highly technical cybersecurity company specializing in Hardware Security Modules (HSMs), key management, and data protection solutions for global enterprises. They are seeking a detail-oriented and dependable Accounts Payable & Office Administrator to support finance, procurement, and front-office operations, focusing on financial accuracy and procurement coordination.
Cyber SecurityEnterprise Software
Responsibilities
Process vendor invoices accurately and in a timely manner
Match purchase orders, receipts, and invoices
Manage AP inbox and vendor communications
Prepare and process weekly payment runs (ACH, wire, check)
Maintain vendor records and W-9 documentation
Reconcile vendor statements and resolve discrepancies
Assist with month-end close activities related to AP
Ensure compliance with internal controls and audit requirements
Support employee expense report processing and policy adherence
Issue and track purchase orders in coordination with finance and operations
Assist with vendor onboarding and documentation
Support internal teams with ordering needs and approvals
Monitor open POs and follow up on delivery timelines
Help maintain preferred vendor lists and pricing records
Coordinate routine purchases for office and operational needs
Answer and route incoming phone calls professionally
Greet and assist visitors, clients, and partners at the front desk
Manage conference room scheduling and meeting logistics
Assist with company-sponsored events, trade shows, and internal functions
Manage incoming and outgoing mail and shipments
Oversee office supply inventory and ordering
Coordinate with facilities or service vendors as needed
Support general administrative needs for leadership and departments
Qualification
Required
2+ years of accounts payable, purchasing, or accounting support experience
Strong attention to detail and organizational skills
Professional demeanor and strong communication skills
Comfort handling confidential financial information
Proficiency in Microsoft Office (Excel, Outlook, Word)
Ability to multitask and prioritize in a fast-paced environment
Preferred
Experience with accounting or ERP systems preferred
Experience in a technology, cybersecurity, or regulated industry
Familiarity with purchase order and procurement workflows
Event coordination or office management experience
Benefits
Health, dental, vision, life, and short/long-term disability insurance
Paid vacation, holidays, and sick leave
Competitive compensation and opportunities for advancement
Retirement plan with employer contribution match
Welcoming, family-style corporate culture uniquely suited to fast-paced, entrepreneurial, and motivated individuals
One of San Antonio's "Best Places to Work" for nine consecutive years
Company
Futurex
An innovative leader in hardened, enterprise-class data security solutions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
John Doley
Vice President of Sales - ME
Recent News
2025-10-11
Company data provided by crunchbase