GMB POWER LINE SERVICES, LLC · 1 day ago
Proposal Coordinator
United States
Full-time
Onsite
Mid Level
$27/hr - $34/hr
3+ years expGMB Powerline Services is a family-owned utility contractor based in West Virginia, focusing on utility construction and storm restoration services. The Proposal Coordinator will manage the bid procurement process, source bid opportunities, and ensure compliance with all submission requirements.
Utilities
Hiring Manager
Shania Miller
Responsibilities
Actively source and track utility construction, storm restoration, and infrastructure bid opportunities through utility portals, public sector platforms, and client communications
Monitor RFP, RFQ, IFB, and bid postings to identify projects aligned with company capabilities and strategy
Maintain a pipeline of active and upcoming bid opportunities, including key dates, requirements, and pursuit status
Coordinate internal reviews and ensure timely leadership decisions on bid pursuits
Own proposal schedules and drive follow-up with internal contributors to ensure deadlines are met
Serve as point of accountability for proposal progress, preventing missed or delayed submissions
Create and maintain ready to go proposal templates to ensure quality and timely responses
Develop and maintain a list of key proposal content developers both internal and external
Establish external relationships and agreements with contracting firms and individuals who can develop bid content when needed by specialty area
Develop compliance matrices, task assignments, and submission schedules for each pursuit
Identify stalled items, risks, or missing inputs and escalate as needed
Partner closely with Business Development, Estimating, Operations, Safety, Finance, and Leadership
Schedule and facilitate proposal meetings, check-ins, and review sessions
Communicate proposal status, risks, and deadlines clearly to all stakeholders
Ensure proposals meet all solicitation, regulatory, and internal compliance requirements
Track proposal activity including submissions, awards, losses, and debriefs
Monitor metrics such as bid volume, turnaround time, and on-time submission rates
Improve opportunity tracking, sourcing processes, and proposal workflows
Developing team KPI presentations and presenting to internal stakeholders
Maintaining accurate and up-to-date contract records and documentation
Ensure proper documentation of all MSA-related communications
Providing administrative support to project managers or other operational staff
Expense control and departmental expense report support and management
Other Duties as assigned by Manager
Qualification
Required
3+ years of experience in Proposal Coordination, Business Development, Estimating Support, or Procurement
Bachelor's degree in Business Administration, Contract Management, or related field
Proficient in Microsoft Office Suite and contract management software
Experience with utility industry regulations and compliance requirements
Knowledge of power line construction and maintenance operations
Experience with enterprise resource planning (ERP) systems
Background in procurement or supply chain management
Legal/Regulatory Knowledge & Negotiation Skills
Strong opportunity-sourcing and pipeline management skills
Persistent follow-up and deadline enforcement
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Detail-oriented with strong accuracy in documentation
Strong knowledge of utility portals, RFP Process and Bidding Processes
Microsoft Suite, Outlook, SharePoint, MS Project, Contract Management Software etc
Analytical Skills and Data Visualization
Preferred
Experience in sourcing bids in utility or construction environments strongly preferred
Benefits
Paid Time Off
Paid Sick Days
Paid Holidays
Health Insurance Options
Life Insurance Options
401(k) Plans
Company
GMB POWER LINE SERVICES, LLC
GMB currently offers overhead distribution underground distribution, transmission, substations, construction, construction, maintenance, and storm restoration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase