Holiday Bright Lights · 21 hours ago
Administrative Assistant - Product Development & Marketing
Glenview, IL
Full-time
Onsite
New Grad, Entry LevelHoliday Bright Lights (HBL) has been supplying holiday lighting products for over a decade and is looking for an Administrative Assistant – Product Development and Marketing for their Glenview, IL office. This role will support a fast-paced office environment by managing samples, maintaining documentation, and assisting with product specifications and communication across teams.
ElectronicsHome DecorLightingWholesale
Responsibilities
Receive incoming product samples
Apply standardized sample tags (item number, vendor, account, season, status)
Update Airtable (or shared trackers) with sample arrivals, status changes, and notes
Organize showroom and sample rooms, including seasonal rotations
Pack and ship samples to retail buyers, internal teams, factories, and photo studios
Maintain accurate sample inventory; archive or dispose of outdated versions
Track sample requests and ensure timely fulfillment
Create and maintain checklists for receiving, packaging review, and item setup
Assist with entering product specifications into Airtable or shared databases
Enter initial factory quotes into costing tools
Maintain up-to-date cost comparison charts for Product Development, Sales, and Finance
Track photography needs for each item
Ship and retrieve photography samples from studios
Maintain a centralized photo asset library organized by retailer, season, and item number
Assist with prop procurement for lifestyle shoots
Keep shared Teams/SharePoint folders organized and easy to navigate for all teams
Track BV/UL testing requirements and collect reports from factories
Maintain compliance folders by retailer
Route compliance documents to Marketing, Product Development, and Sales
Track renewable UL numbers, packaging legal copy, warnings, and required icons
General administrative office support
Travel arrangements and expense management
Possible proofing and copywriting
Qualification
Required
Highly organized with strong attention to detail
Comfortable managing multiple projects and deadlines
Strong communication skills and a proactive mindset
Ability to lift, pack, and ship product samples as needed
Ability to work in office, Monday – Friday, 8am – 5pm
Preferred
Experience with Airtable, spreadsheets, or similar tracking systems
Company
Holiday Bright Lights
Holiday Bright Lights offers lighting products including light sets, RGB lighting, light links, garlands, patio lights, and accessories.
Founded in 2001
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Toby Wegner
CFO
Company data provided by crunchbase