Optimal Staffing · 5 hours ago
Administrative Support Specialist
Chicago, IL
Contract
Onsite
New Grad, Entry LevelOptimal Staffing is seeking an Administrative Support Specialist for the Medical Department at an OEM Manufacturing Plant. The role involves managing telephone communications, organizing paperwork, and assisting with medical records and appointments.
AutomotiveIndustrial AutomationIndustrial Manufacturing
Hiring Manager
Eric Morton
Responsibilities
Answer telephone calls, take messages, forward and place calls
File all paperwork from Alpha bin and pull charts as needed
Print Sedgwick emails and place in charts, delete m/l's in error status or cancelled
Sort and assist in collecting FMLA forms
Copy medical records for OGC, WC litigation request forms, and employee requests within 15 days
Provide medical charts to WC for copying per received subpoenas and maintain a log of released records and checks received immediately
Provide invoices to the controller's office for Ingalls and general office supplies
Facilitate MRI and follow-up appointments – scheduling and notification
Order office clerical supplies
Copy and stock medical forms
Pull inactive files from activity in July and ship pre-employment facilities and check them off as records received on the log
Contact facilities for medical department issues, i.e., light, water, and cleaning
Maintain accession report for incoming, outgoing, and transferring of records
Verify doctor statements as needed
Call for employee taxi transport as requested
Keep office space clean and tidy
Other duties as assigned
Qualification
Required
Exceptional organizational and administrative skills
Ability to multitask
Strong communication skills, both written and verbal
Front Office, Microsoft Office, Communications, Team Building
Previous clerical/office experience
Experience with Microsoft Office programs
High School Diploma / GED
Successful candidates must be able to demonstrate leadership in behaviors combined with outstanding interpersonal, teambuilding, and communication skills
Preferred
Experience in a medical setting
Medical background (MA/PCT, etc.)
Company
Optimal Staffing
At Optimal, we don’t just deliver what is asked. We go far beyond that, consistently exceeding customer expectations.
Founded in 1986
51-200 employees
H1B Sponsorship
Optimal Staffing has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (31)
2024 (23)
2023 (23)
2022 (33)
2021 (30)
2020 (14)
Funding
Current Stage
Growth StageCompany data provided by crunchbase