NYS Department of Transportation · 2 hours ago
Administrative Assistant 1/Trainee 2/Trainee 1 (NY HELPS) Region 6 ROW
Hornell, NY
Full-time
Onsite
New Grad, Entry Level
0+ years expThe NYS Department of Transportation is seeking an Administrative Assistant 1 to perform various administrative tasks that support agency operations. The role involves communication, coordination, organization, and records maintenance to enable managers and program staff to accomplish their mission.
Civil Engineering
No H1B
U.S. Citizen Only
Responsibilities
Perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance
Review incoming correspondence and draft responses where appropriate
Review outgoing correspondence, research background information
Transmit instructions to staff and conduct follow-up
Handle telephone calls and visitors and respond to questions
Coordinate and arrange meetings
Establish office procedures
Design, set-up, and maintain office filing systems (including electronic)
Resolve day-to-day operational problems
Coordinate information flow by acting as liaison among key executives, staff and other employees, and the public
Operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents
Serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations
Qualification
Required
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher for Administrative Assistant Trainee 1
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency for Administrative Assistant Trainee 2
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency AND successful completion of four elective administrative support courses for Administrative Assistant 1
Successful completion of the four core administrative support courses: Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing
Successful completion of the four elective administrative support courses before advancement to the full level Administrative Assistant 1
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration for Administrative Assistant Trainee 1
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration for Administrative Assistant Trainee 2
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration for Administrative Assistant 1
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
Applicants must be currently authorized to work in the United States on a full-time basis
Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education
Company
NYS Department of Transportation
To attain its mission, the responsibilities, functions and duties of the New York State Department of Transportation include: ■Coordinating and developing comprehensive transportation policy for the State; coordinating and assisting in the development and operation of transportation facilities and services for highways, railroads, mass transit systems, ports, waterways and aviation facilities; and, formulating and keeping current a long-range, comprehensive statewide master plan for the balanced development of public and private commuter and general transportation facilities.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase