Vaco by Highspring · 3 hours ago
Executive Assistant
Nashville, TN
Full-time
Onsite
Mid Level
$60K/yr - $90K/yr
3+ years expVaco by Highspring is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The role involves managing complex calendars, preparing meeting materials, and ensuring efficient operations and communication across the organization.
Staffing & Recruiting
Hiring Manager
Haley Dice Welsh
Responsibilities
Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Prepare meeting agendas, presentations, reports, and supporting materials
Handle confidential information with the highest level of discretion
Screen and prioritize emails, calls, and requests; respond on behalf of executives when appropriate
Coordinate cross-functional communications and ensure alignment among stakeholders
Organize and maintain electronic and physical files
Process expense reports, invoices, and reimbursements
Draft, proofread, and edit correspondence and documentation
Support event planning, team meetings, off-sites, and leadership summits
Assist with tracking deadlines, project milestones, and follow-ups
Conduct research and compile information for executive review
Partner with internal teams to support key initiatives and special projects
Qualification
Required
3+ years of experience in an executive assistant or high-level administrative support role
Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint)
Excellent written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to multitask, prioritize, and operate with minimal guidance
Preferred
Experience supporting C-suite or senior leadership
Familiarity with project management tools (e.g., Asana, Trello, Planner)
Bachelor's degree or equivalent experience
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase