Kinaxis · 1 hour ago
Executive Assistant
United States
Full-time
Remote
Senior Level
5+ years expKinaxis is a global leader in end-to-end supply chain management, dedicated to innovation and customer support. The Executive Assistant role involves providing high-level support to Senior Executives, managing complex schedules, coordinating travel, and ensuring effective communication within the organization.
AnalyticsAutomotiveEnterprise SoftwareInformation TechnologySoftwareSupply Chain Management
Responsibilities
Manage complex, dynamic calendars for Senior Executives, balancing competing priorities, timezones, and shifting business needs
Plan and coordinate end-to-end executive travel, including flights, accommodations, ground transportation, and schedule optimization
Prepare, submit, and reconcile executive expense reports, ensuring accuracy, compliance, and timely processing
Manage and prioritize executive inboxes and communications
Coordinate customer briefing materials with account teams to ensure executive readiness for meetings
Coordinate meeting scheduling with external stakeholders and aligning calendars with internal senior leaders
Serve as a trusted liaison between Executives and their leadership teams, always maintaining confidentiality and exercises discretion
Anticipate challenges, identify risks, and proactively resolve issues before they impact executive effectiveness. Assist with additional administrative, operational, and coordination tasks as required to ensure executive effectiveness
Qualification
Required
Post-secondary diploma or degree in a related field, or equivalent professional experience
5+ years of progressive Executive Assistant experience, including direct support of senior leaders or C-level executives
Proven experience coordinating complex, multi-leg travel in a fast-moving environment
Strong problem-solving and decision-making skills, with the ability to assess urgency and prioritize effectively
Clear, concise, and professional written and verbal communication skills suitable for executive-level audiences
High degree of comfort managing ambiguity, frequent change, and multiple inputs simultaneously
Professional, approachable, and trusted; consistently demonstrates sound judgment and integrity
Builds strong working relationships and internal networks to enable effective execution
Thrives in a fast-paced, high-pressure environment with shifting priorities
Advanced proficiency in Microsoft Office, particularly Outlook
Preferred
Experience with Concur or similar travel and expense tools is an asset
Experience supporting multiple leaders and managing competing demands
Benefits
Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
Flexible work options
Physical and mental well-being programs
Regularly scheduled virtual fitness classes
Mentorship programs and training and career development
Recognition programs and referral rewards
Hackathons
Company
Kinaxis
Kinaxis is a leading provider of cloud-based subscription software.
1001-5000 employees
H1B Sponsorship
Kinaxis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (5)
2023 (9)
2022 (9)
2021 (4)
2020 (9)
Funding
Current Stage
Public CompanyTotal Funding
$78.8MKey Investors
HarbourVest Partners
2014-11-25Post Ipo Secondary· $45.8M
2014-06-10IPO
2000-05-25Series Unknown· $33M
Leadership Team
Gelu Ticala
Chief Technology Officer
Anthony Gallo
Vice President of Product Management, Platform Innovation
Recent News
Ottawa Business Journal
2026-01-12
2026-01-11
Business Wire
2026-01-09
Company data provided by crunchbase