Hoffman Construction Company · 17 hours ago
Payroll Reporting Specialist
Portland, Oregon Metropolitan Area
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $65K/yr
0+ years expHoffman Construction Company is seeking a detail-oriented Payroll Reporting Specialist to support their multi-entity and multi-state payroll reporting obligations. The role involves assisting with payroll tax filings, workers' compensation reporting, and union compliance documentation.
Real Estate
Responsibilities
Support the Payroll Tax and Compliance Administrator with weekly payroll tax withholding deposit preparation, including federal, state, and local requirements across multiple legal entities and jurisdictions
Assist with the preparation and reconciliation of quarterly payroll tax filings (e.g., Forms 941, state unemployment and withholding returns), compiling supporting schedules and documentation for administrator review and submission
Prepare payroll and job-level data to support accurate workers’ compensation reporting by entity, state, trade, and project, identifying variances or anomalies for administrator review
Report payroll data for multiple entities against multiple project specific policies
Support the Union Payroll Compliance Administrator with monthly union reporting, including preparation of hours, wages, and fringe benefit detail across multiple legal entities, multiple states, and multiple union trades
Assist with the preparation of union fringe benefit reports and remittance support, ensuring consistency between payroll records, job cost data, and union reporting requirements
Maintain accurate and organized payroll tax, workers’ compensation, and union compliance documentation
Track and support compliance calendars and recurring deadlines (weekly, monthly, quarterly), escalating risks or missing data to administrators in advance of due dates
Perform other payroll and compliance support duties as assigned
Qualification
Required
High School Diploma or GED required
0–2 years of experience in payroll, accounting, finance, HR, or administrative support, or equivalent experience working role requiring analytical skills
Basic understanding of payroll concepts, including wages, withholdings, and payroll cycles, or demonstrated ability to learn regulated or compliance processes
Strong attention to detail and ability to work with high-volume, data-driven information across multiple deadlines
Proficiency with Microsoft Excel and other Microsoft Office applications, including the ability to work with spreadsheets, formulas, and reconciliations
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network
Excellent attention to detail and ability to analyze complex payroll data
Strong written and verbal communication skills, including the ability to train and guide subcontractors
Ability to document procedures, maintain confidentiality, and work effectively under supervision in a compliance-driven environment
Ability to work well and maintain a cooperative attitude in deadline driven environment
Excellent time-management skills and ability to multi-task in a deadline driven environment
Ability to work well in a large professional setting. Patience and professionalism are essential
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership
Constant mental alertness, accuracy, and attention to detail required
Work independently, make decisions, and follow through on all assignments
Use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results
Plan and organize work
Strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers
Company
Hoffman Construction Company
Hoffman Construction Company offers commercial construction services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dave Drinkward
President & CEO
Recent News
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