Polsinelli · 17 hours ago
Office Services Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
2+ years expPolsinelli is a law firm dedicated to fostering a creative and professional environment for its team members. They are seeking an Office Services Coordinator to manage various office services tasks, maintain customer service standards, and ensure efficient delivery and distribution of mail and parcels.
ConsultingInsuranceLegalProfessional Services
Responsibilities
Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers, and documented Standard Operating Procedures
Maintain highest levels of customer service to all Office Services end users
Coordinate delivery of USPS mail to and from post office
Receive, record, and distribute parcels using appropriate equipment
Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
Meter outgoing U.S. Mail, including certified mailers and parcels
Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
Prepare binding projects
Prepare notebook projects
Hole punch documents
Produce large document print and scanning jobs as required
Produce oversize/wide-format copies as may be required
Provide assistance and information to casual users regarding walk-up copier function
Route incoming faxes
Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
Maintain appropriate levels of office supplies in centralized locations throughout office
Proficient in Microsoft programs Word, Excel, PowerPoint, and Outlook, and other firm systems as needed
Serve as a back-up to the hospitality department as needed
Other duties as assigned
Qualification
Required
Candidate must be outgoing, courteous, professional, and dependable
Must also have excellent people and communication skills
2+ years of experience working in office services
Preferred
Law firm experience preferred
Company
Polsinelli
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chase Simmons
Chairman & CEO
Scott Fletcher
Chief Operating Officer and Chief Financial Officer
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