YPO · 22 hours ago
Events Manager
United States
Full-time
Remote
Senior Level
5+ years expYPO is a global leadership community of over 35,000 chief executives from more than 140 countries. The Events Manager is responsible for the end-to-end delivery of curated event experiences for the YPO community, working closely with member volunteers and stakeholders to ensure successful event execution.
Non-profit Organization Management
Responsibilities
Partners with key stakeholders and champions on event innovation and creation, end-to-end event planning and successful event execution aligned to event management best practices
Leads stakeholders, champions, committee(s) and contractors to develop, design, budget, market, manage, execute and evaluate assigned events according to the theme and content
Coordinates and manages event planning meetings/site visits as needed and travels for full onsite event support
Acts as the point-person for all successful delivery of event components and manages comprehensive on-site execution, including event staff management as needed
Ensures adherence to YPO processes and procedures and Event Manager Toolkit throughout the development and delivery of all programs and tracks actual hours spent per program vs planned
Develops, analyzes, monitors, and manages event budgets of USD50k to USD2m to meet YPO requirements and timelines with no overspend and pro-actively address any risks
Creates a Master Event Plan (MEP) and ensures contractor and stakeholder adherence for successful delivery of the event within budget and timeline
Ensures appropriate contracts and agreements are fully negotiated, executed, and committed to providing required services in compliance with YPO policy
In conjunction with Event Marketing lead, develops and implements plan to successfully market, maximize registration and effectively communicate with event attendees before, during and after the event
Manages all logistical aspects of programs including securing accommodations, food and beverage, audio visual, transportation and event materials, etc
Collaborates with procurement and contracts team to source, negotiate and contract major vendor agreements that are key to successful program components
Oversees, assesses, and addresses all potential risks associated with assigned events which includes managing contracts, ensuring security measures are in place, developing contingency plans for unforeseen circumstances, handling emergencies effectively and managing event budgets to mitigate financial risks
Collaborates with the data team to facilitate the collection of post-event evaluations, archiving event documentation and media, and participates in post-event analysis debrief, learnings and record keeping
In the case of virtual events and programming, uses virtual platforms, coordinates, and acts as producer
Follows the event close-out process as defined in the Standard Operating Process (SOP)
Qualification
Required
Minimum of 5+ years of experience in leading and managing multi-day event design, multiple event types or conference management, preferably in an association or corporate environment
At least 3 years' experience collaborating and partnering with C-suite executives; stewarding and executing multiple stakeholder goals and deliverables
At least 2 years' experience planning and executing virtual events
Knowledge of project management principles in the application of event management
Experience leading event teams on complex in-person and virtual events
Proven experience in stewarding and executing multiple tasks as part of larger projects
Ability to work under pressure with conflicting priorities
Financial experience in budgeting (domestic and international), forecasting, reconciling required
Strong negotiation skills - applying active listening, building rapport, and using persuasion techniques to navigate discussions and achieve desirable outcomes
Comfortable using technology to execute tasks with proficiency and experience in the use of Microsoft Office programs including Outlook, Excel and PowerPoint required
Ability to work collaboratively in a multi-cultural organization with international members, helping them achieve excellence in voluntary roles for YPO initiatives
Excellent interpersonal skills, including strong diplomacy skills with the ability to build meaningful relationships with all levels of associates, members, and vendors
Able to maintain discretion and integrity of confidential information
Resourceful and able to work independently with initiative and common sense
Effective time management, organization, and prioritization skills with the ability to focus on varied projects simultaneously
Possesses a distinct global mindset, sensitive to local and international customs and protocols
Able to identify problems, research alternatives, provide solutions and/or resolve issues in a timely manner
Analytical thinker with ability influence and guide processes with appropriate approach and execution
Excellent verbal and written communication skills, including proof reading, with a meticulous attention to detail
Professional presence, appearance, and stature to interact easily with YPO members, C-level executives, and peers at all levels within the organization
Relevant Bachelor degree or equivalent experience
Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones
Willingness and ability to travel, domestically and internationally, without restrictions, approximately 30-50% per year
Preferred
Cvent certification
Virtual Event certification (e.g. Digital Event Strategist)
Event management system
CMP (Certified Meeting Professional)
PMP (Project Management Professional)
Cvent, Salesforce, experience preferred
Membership or association experience preferred
Experience with luxury or incentive event experience preferred
Company
YPO
YPO is the global leadership community of more than 38,000 members in 150 countries who are driven by the belief that the world needs better leaders.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dick Simon
Co-Founder and Chairman
Ivan Herjavec
Co-founder, former Chairman YPO Berlin
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