Oceanside Unified School District · 3 days ago
Administrative Secretary II
Oceanside, CA
Full-time
Onsite
Mid Level
4+ years expOceanside Unified School District is seeking an Administrative Secretary II to join their Information Technology Department. The role involves performing technical, complex, and responsible secretarial and administrative duties to support a District-level administrator, ensuring smooth and efficient office operations.
Primary/Secondary Education
Responsibilities
Provide administrative assistance duties to relieve the administrator of administrative detail
Assure efficient and timely completion of office and program projects and activities
Establish and maintain complex filing systems which contain confidential or sensitive information
Compile and supervise the preparation of complex reports
Compose correspondence and written materials independently or from oral instructions
Understand and resolve issues, complaints, or problems
Interpret, apply, read, understand, and explain laws, rules, regulations policies, procedures, and material
Work independently with little direction
Prioritize and schedule work
Maintain financial and statistical records
Train and provide work direction to others
Compile and verify data and prepare reports
Understand and carry out oral and written instructions
Complete work with many interruptions
Establish and maintain professional, cooperative and effective working relationships with others
Communicate effectively both orally and in writing
Communicate with diverse groups and individuals
Qualification
Required
Any combination of education, training, and experience equivalent to graduation from high school or equivalent, supplemented by college-level coursework in business, office management or related field
four years of increasingly responsible clerical or secretarial experience
Related work experience in an educational environment is desirable
Knowledge of: Correct English usage, spelling, grammar, punctuation, and composition
Knowledge of: Modern office practices, procedures, and equipment
Knowledge of: Digital communication tools and applications
Knowledge of: Terminology, processes, and operations of assigned office or program
Knowledge of: Operation of a computer and assigned software
Knowledge of: Financial and statistical record-keeping and reporting
Knowledge of: Telephone techniques and etiquette
Knowledge of: Research methods and report preparation techniques
Knowledge of: Applicable laws, codes, rules, and regulations
Knowledge of: Oral and written communication skills
Knowledge of: Basic budgeting practices regarding monitoring and control
Knowledge of: District organization, operations, policies, and objectives
Knowledge of: Principles of training and providing work guidance to others
Knowledge of: Basic public relations techniques
Knowledge of: Interpersonal skills using tact, patience, and courtesy
Ability to Provide administrative assistance duties to relieve the administrator of administrative detail
Ability to Assure efficient and timely completion of office and program projects and activities
Ability to Establish and maintain complex filing systems which contain confidential or sensitive information
Ability to Compile and supervise the preparation of complex reports
Ability to Compose correspondence and written materials independently or from oral instructions
Ability to Understand and resolve issues, complaints, or problems
Ability to Interpret, apply, read, understand, and explain laws, rules, regulations policies, procedures, and material
Ability to Work independently with little direction
Ability to Prioritize and schedule work
Ability to Maintain financial and statistical records
Ability to Train and provide work direction to others
Ability to Compile and verify data and prepare reports
Ability to Understand and carry out oral and written instructions
Ability to Complete work with many interruptions
Ability to Establish and maintain professional, cooperative and effective working relationships with others
Ability to Communicate effectively both orally and in writing
Ability to Communicate with diverse groups and individuals
Company
Oceanside Unified School District
Oceanside Unified School District is located in 2111 Mission Ave, Oceanside, California, United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Vanessa Fredin
LEARNING EXPERIENCE MANAGER | PROGRAM DIRECTOR
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