Parterre Garden Services · 1 day ago
Irrigation & Lighting Operations Coordinator
North Billerica, MA
Full-time
Onsite
New Grad, Entry Level
$27/hr - $27/hrParterre Garden Services is seeking an Irrigation & Lighting Operations Coordinator to support the administrative and operational needs of their Irrigation & Lighting division. This role involves managing day-to-day operations, maintaining schedules, processing documentation, and facilitating communication between teams to ensure smooth operations.
ConstructionHome and GardenHorticultureLandscaping
Responsibilities
Provide day-to-day operational and administrative support to the Director of Irrigation & Lighting
Maintain and update the Aspire schedule board, including moving tickets, adjusting schedules, and tracking job progress
Review and approve daily time entries for Irrigation & Lighting staff
Process receipts, expense documentation, and job-related paperwork specific to the division
Ensure job notes, documentation, and records are accurate and up to date in Aspire
Serve as the primary administrative user of Aspire for the Irrigation & Lighting division
Input, organize, and manage information received from the Director and field crews
Support job setup, internal tracking, and job closeout processes
Assist with reporting related to production, time, and job status
Assist with proposal preparation using information and direction provided by the Director and field teams
Compile scope details, quantities, and supporting documentation for estimates
Maintain organized records of proposals, approvals, and associated documentation
Act as a communication bridge between the Director, field teams, and administrative staff
Support clear and consistent communication with team members, including those for whom Brazilian Portuguese is a preferred language
Help resolve day-to-day logistical issues related to scheduling, time tracking, and documentation
Take on broader organizational administrative tasks as time permits and as business needs require
Support seasonal workload surges or cross-department initiatives when needed
Qualification
Required
Strong organizational skills and attention to detail
Comfort working in a fast-paced, operations-driven environment
Ability to manage multiple priorities and adapt to changing daily needs
Clear written and verbal communication skills in English
Preferred
Experience with scheduling, time tracking, or operational coordination preferred
Familiarity with Aspire or similar field service / project management software is a strong plus
Ability to speak Brazilian Portuguese is strongly preferred
Irrigation (optional)
Lighting (optional)
Benefits
Health, dental, and vision insurance to support your well-being
Comprehensive training and professional development opportunities
Reimbursement for educational advancement
Company
Parterre Garden Services
Parterre Garden Services is a gardening service company that provides horticulture, landscape architecture, and installation services.
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase