AVIAN · 17 hours ago
Operations Lead
US-MD-Patuxent River
Full-time
Onsite
Senior Level, Lead/Staff
$95K/yr - $115K/yr
10+ years expAVIAN is a mid-sized, employee-owned company serving the Navy and Department of Defense clients. They are seeking an Operations Lead to support the Program Office operations, manage IPT activities, and ensure communication of program requirements and milestones.
ConsultingEducationInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
The Operations Lead is responsible and accountable to the Operations Team, the Program Manager and the Deputy Program Manager for day-to-day operations, providing business management support to the Program Office
The Operations Lead will manage and support all IPT activities as requested from the IPTLs to effectively achieve program technical, cost, and schedule objectives; advise and participate in the development and coordination of all required program documentation and briefings; and ensure all program requirements and milestones are communicated and coordinated with program leadership
Duties and responsibilities include:
Analyze needs and synthesize requirements information necessary for development of specific objectives for program initiatives and planning. Assure that initial and long-range program objectives comply with requirements of the Department of Defense, Department of the Navy, PEO(U&W) and NAVAIR
Serve as central point of contact within the Program Office for all tasks, actions, briefs, efforts etc. that are internal to the PMA and/or external within the PEO, CPRG, ASN(RDA), OPNAV, SECNAV, DoD, Congress or the media, or apply to the program office as a whole
Ensure suspense dates are established and tracked
Maintain the day to day program operating integrity across the program IPT’s
Utilize digital tools to the maximum extent
Integrate all planning with the overall program team effort and that of any other participating organizations and agencies when necessary
Coordinate and gather inputs for weekly Executive Leadership Team (ELT), bi-weekly Program Executive Office meetings and participate in Program Management Reviews (PMRs). Prepare, coordinate, and post evaluation of meetings, conferences and technical reviews to include briefs, issue sheets, white papers, quad charts, and trade studies
Establish program office guides and procedures, and apply the tools and techniques of process identification and continuous process improvement in addressing program office issues and problems
Recommend developmental and training needs
Prepare and update Program Office correspondence and documentation at the appropriate level to include routing, distribution, retrieval, research, and maintenance
Attend meetings to include: Required Calendar Syncs with Ops / EA and Leadership as well as weekly Operations Meetings at the appropriate frequencies
Serve as backup for Access Control for conference room scheduling and assist Executive Assistant (EA) with updates and maintenance of PM/DPM calendars
Schedule SVTCs/Tandberg/VOIP/STE calls and spaces. Verify attendees for classified meetings using Defense Information System for Security (DISS)
Coordinate and ensure successful execution of All Hands meetings including date/time and meeting venue
Ensure Briefing materials are coordinated and socialized throughout the program office to ensure all content is acquired and finalized prior to disseminating to all hands
Assist with the review and processing of SF 2570 forms for Public / Technical Release utilizing NAWCAD Security Storefront website for security and Public Affairs Office (PAO) approval
Work with Facility/Security Specialist to update distribution lists as new members arrive to or depart from the program office; Check in / out process
Coordinate, draft, and submit Navy End-Of-Tour (EOT) Awards for all Military members
Qualification
Required
MA/MS degree. Allowable substitution: a BS or BA degree and an additional two (2) years of experience; or an AS or AA degree plus an additional four (4) years of work experience
over (10) years of experience
Must be able to obtain and maintain a Department of Defense security clearance
Due to the sensitivity of customer-related requirements, U.S. Citizenship is required
Preferred
NAVAIR specific experience preferred
Familiarity with Enterprise Task Management Software Solution(ETMS2) is a plus
Should be very familiar with Microsoft Teams and FlankSpeed SharePoint Online (SPO)
Must be familiar with NDAWS, OPNAV Form 1650, award citation requirements
Benefits
Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.
Company
AVIAN
AVIAN is an aviation & aerospace firm providing training, consultation, information, and multimedia services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Switick
President | CEO | An Owner | A Friend
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