Level Five Designs · 23 hours ago
Senior Specialist | Procurement
Raleigh, NC
Full-time
Onsite
Senior Level
5+ years expLevel Five Designs is a multi-family interior design firm based in Raleigh, NC. They are seeking a Senior Specialist in Procurement to lead all procurement activities for FF&E projects, ensuring accuracy and efficiency in vendor coordination and order tracking.
Design
Hiring Manager
Heather Schonfeldt Campbell, CPA, MBA
Responsibilities
Procure all furniture, artwork, accessories and related decor items for all FF&E projects, ensuring accuracy in specifications, pricing, finishes, and quantities
Prepare, submit, and manage purchase orders through all stages: creation, approval, vendor confirmation, production, delivery, invoicing, and final payment
Negotiate and maintain trade discounts with vendors
Ensure vendor discounts are properly applied on all orders
Track every item from the point of order through delivery, ensuring timeliness and resolving delays proactively
Maintain detailed documentation for all orders, including order logs, confirmations, spec sheets, warranties, and vendor communication
Monitor budgets, reconcile vendor invoices, and support financial accuracy across projects
Coordinate with the design team on reselections, substitutions, backorders, fabric delays, finish changes, and client-requested revisions
Attend FF&E installations and assist design team with installation and close out of projects
Foster strong vendor partnerships to support successful projects, competitive pricing, and dependable service
Communicate regularly with clients, vendors, subcontractors, and installers with professionalism and clarity
Coordinate install vendors throughout the life cycle of each project
Manage damage claims, returns, replacements, and freight issues with efficiency and diplomacy
Prepare install packets, delivery logistics, inventory lists, and on-site direction, as needed
Attend FF&E installations and assist the design team with on-site coordination, styling, receiving, punch lists, and final close-out
Ensure items are delivered on time, properly inspected, and installed according to project standards
Maintain and update procurement Standard Operating Procedures (SOPs), as needed
Maintain and refine procurement to support consistency and efficiency
Support team members on procurement related processes and software
Identify opportunities to streamline workflows, reduce errors, and enhance transparency for internal teams
Collaborate with leadership to implement software improvements, new vendor processes, and procurement best practices
Qualification
Required
5-10 years of procurement experience, with at least 3 years experience in the Interior Design or related field
High attention to detail and accuracy
Creative problem solving skills
Collaborative, adaptive and growth mindset
Proven ability to manage high volumes of orders without sacrificing accuracy
Exceptional communication, organization, time management, and follow-through
Ability to work autonomously, make informed decisions, and manage competing priorities
Strong vendor negotiation skills and comfort navigating trade relationships
Flexible, resourceful, and committed to continuous improvement
Ability to stand, walk, or be on feet for extended periods during FF&E installations
Ability to lift, carry, push, or pull up to 50–60 lbs as needed for unpacking, staging, or assisting with FF&E installations
Ability to bend, stoop, reach, and perform light physical tasks required during installation and styling such as sliding furniture, securing rugs or organizing decor
Must be able to visually inspect FF&E items for quality, finish accuracy, and damage
Comfortable working in active jobsite environments, which may include dust, noise, varying temperatures, use of on-site portable restrooms, or uneven surfaces
Annual Required Travel: ~50-75 days to support FF&E installations both instate and out of state (currently Southeast/Mid Atlantic and Southwest), plus 7-15 days for company events and markets/conferences
Must live within an hour's drive of a major airport
Must be comfortable traveling by air for projects located more than a 3 hours drive
Must have a valid driver's license and maintain appropriate auto insurance coverage in accordance with company guidelines
Must have access to a reliable personal vehicle available for travel to project sites, installations, vendor locations, and company-related events
Ability to transport by vehicle, small FF&E items, samples, or project materials, as needed
Preferred
Bachelor's degree preferred
Google Workspace experience preferred
Houzz Pro or other similar project management software experience preferred
Benefits
Work from home/flexible hours
Unlimited PTO
Medical, dental, vision, short term and long term disability and life insurance
Flexible benefit plan
401k employer match
12 weeks paid parental leave
Office and telephone stipend
Collaborative and supportive team environment with an emphasis on work-life balance
Company
Level Five Designs
Level Five Designs offers design services for multi-family and commercial properties.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Megan Kornegay
Owner and Chief Executive Officer
Company data provided by crunchbase