Integration International Inc. · 2 hours ago
Executive Assistant
Franklin, TN
Contract
Hybrid
Mid Level
$31.93/hr - $31.93/hrIntegration International Inc. is seeking an Executive Assistant to provide high-level administrative support to two senior SE Leaders. The role requires exceptional organizational skills and the ability to manage complex schedules and priorities while ensuring effective communication within the leadership team and across the organization.
Information Technology
Hiring Manager
Alan Sheikh
Responsibilities
Coordinate and manage complex calendars for multiple executives
Prioritize meetings, resolve scheduling conflicts, and manage time-zone considerations
Organize internal and external meetings, video conferences, and leadership commitments
Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Monitor travel schedules and assist with changes or delays as needed
Prepare and submit travel expense reports in compliance with company policies
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and meeting requests
Draft, edit, and proofread correspondence, presentations, and reports
Ensure timely and professional communication with internal and external stakeholders
Prepare meeting agendas, briefing materials, and executive-level presentations
Attend meetings as needed to record and distribute minutes
Track action items and follow up to ensure completion
Assist executives with special projects, research, and basic data analysis
Maintain confidential files and records with the highest level of discretion
Provide day-to-day administrative support to ensure efficient executive operations
Liaise with internal teams and external partners to support initiatives and business priorities
Assist in planning and executing organizational events, leadership offsites, and strategic workshops
Qualification
Required
Exceptional organizational skills
Discretion
Ability to manage complex schedules and priorities across multiple time zones
High-level administrative support experience
Calendar & Scheduling Management
Coordinate and manage complex calendars for multiple executives
Prioritize meetings, resolve scheduling conflicts, and manage time-zone considerations
Organize internal and external meetings, video conferences, and leadership commitments
Travel Coordination
Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Monitor travel schedules and assist with changes or delays as needed
Prepare and submit travel expense reports in compliance with company policies
Communication & Correspondence
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and meeting requests
Draft, edit, and proofread correspondence, presentations, and reports
Ensure timely and professional communication with internal and external stakeholders
Meeting Preparation & Support
Prepare meeting agendas, briefing materials, and executive-level presentations
Attend meetings as needed to record and distribute minutes
Track action items and follow up to ensure completion
Project & Administrative Support
Assist executives with special projects, research, and basic data analysis
Maintain confidential files and records with the highest level of discretion
Provide day-to-day administrative support to ensure efficient executive operations
Cross-Functional Coordination
Liaise with internal teams and external partners to support initiatives and business priorities
Assist in planning and executing organizational events, leadership offsites, and strategic workshops
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Experience with collaboration tools such as Microsoft Teams and SharePoint
Strong digital and technology skills
Ability to handle sensitive and confidential information with discretion
Adaptable, proactive, and solution oriented
Company
Integration International Inc.
Integration International is an information technology company offering IT solutions and services.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-02-06
Company data provided by crunchbase