HNTB · 14 hours ago
Office Administrator
Round Rock, TX
Full-time
Onsite
Mid Level
4+ years expHNTB is a company dedicated to delivering solutions for complex infrastructure projects. They are seeking an Office Administrator to perform a variety of administrative functions including scheduling, correspondence, and supporting office staff.
ConsultingLegalReal Estate
No H1B
Responsibilities
Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office. Delivers new hire orientation when needed
Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management
Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices
Tracks and coordinates the acquisition and distribution of materials, supplies and equipment. Maintains inventory of furniture and equipment. Working with Corporate Procurement and facilities, assists with office moves. Coordinates with facilities on any building maintenance issues. May track mileage and ensure maintenance of vehicle fleet
Performs other duties as assigned
Qualification
Required
High School Diploma/GED or equivalent
4 years related administrative experience
Preferred
Ability to maintain confidentiality
Planning, time management and organizational skills
Ability to balance multiple tasks and changing priorities
Attention to detail
Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)
Company
HNTB
HNTB Corporation is an architecture, civil engineering consulting and construction management firm.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Rob Slimp
Chairman and CEO
Gary Bua
Northeast Division President, Senior Vice President
Recent News
2026-01-20
PR Newswire
2026-01-16
PR Newswire
2026-01-16
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