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Teufel Landscape · 1 day ago

Assistant Project Coordinator

Hillsboro, OR

Full-time

Onsite

New Grad, Entry Level

$23/hr - $28/hr

Teufel Landscape is a company focused on landscape construction, and they are seeking an Assistant Project Coordinator to provide essential administrative and project support to the Construction Division. This role involves assisting with documentation, procurement, and general office support to ensure smooth project operations.

Building MaintenanceCustomer ServiceEnvironmental EngineeringLandscaping

Responsibilities

Assist with requesting job numbers and organizing contract documents

Help track contract status and file fully executed documents in Procore

Collect and file COIs, safety documents, and preliminary compliance paperwork

Support the preparation of lien notices and subcontractor packets under supervision

Maintain updated MSDS sheets and assist with assembling basic safety documentation

Create and maintain basic project folders in Procore and Acumatica

Upload plans, RFIs, ASIs, schedules, and other project documents as directed

Assist with copying and distributing plans to field teams

Help maintain job boards, tracking sheets, and office systems for schedules, deliveries, and rentals

Support data entry for job cost tracking and buyout spreadsheets

Assist with gathering quotes, reviewing take-offs, and preparing material lists for PM/PC II review

Issue purchase orders and process purchases with guidance

Track deliveries

Assist with coordinating mobile minis, dumpsters, porta potties, and other site needs

Assist with reconciling credit card receipts and organizing expense documentation

Support accounts payable by gathering missing invoices, coding basic items, and routing for approval

Help run simple reports (CWIP, billing summaries) under supervision

Attend internal meetings as needed (pre-construction, superintendent meetings, admin meetings)

Take notes, track action items, and follow up on assigned tasks

Communicate with PMs, superintendents, and field teams to relay information and gather documentation

Coordinate with IT for basic tech support requests

Assist with assembling O&M manuals, warranty letters, and as-built documentation

Help track punch list items and gather required closeout documents

Support archiving project files and updating Y drive (WA) or V drive (OR)

Qualification

ProcoreAcumaticaMicrosoft OfficeOrganizational skillsCustomer service skillsBilingual English/SpanishCommunication skills

Required

Some administrative, construction, or office support experience preferred

Strong organizational skills and attention to detail

Basic proficiency in Microsoft Office; willingness to learn Procore, Acumatica, and other tools

Learn to read plans, specifications, and project documents

Strong communication and customer service skills

Interest in career growth within construction operations

All candidates must be able to successfully pass a pre-employment drug screen

All candidates must be able to successfully pass a criminal background check

All candidates must have a clean driving record that meets company insurance requirements

Preferred

Bilingual English/Spanish preferred

Company

Teufel Landscape

Teufel Landscape offers complete commercial construction installation and maintenance with branches in Portland, OR and Seattle, WA.

Founded in 1890

Hillsboro, Oregon, USA

201-500 employees

http://teufel.com/

Funding

Current Stage

Growth Stage

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