Columbia University · 23 hours ago
Administrative Assistant - PACC
New York, NY
Full-time
Onsite
Entry Level
$64K/yr - $66K/yr
2+ years expColumbia University is seeking an Administrative Assistant for the Medical Lung Transplant Program within the Division of Pulmonary, Allergy & Critical Care Medicine. The role involves providing comprehensive administrative support to faculty and coordinating various office functions, including managing schedules, handling correspondence, and ensuring efficient office operations.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Serve as EPIC Superuser: create physician templates, modify faculty schedules, and troubleshoot EPIC-related concerns
Provide administrative support and manage calendars/meetings for three physicians and coordinators using iCloud and Outlook
Screen and direct incoming phone calls professionally and efficiently
Coordinate logistics for events, including venue and catering arrangements
Manage supply orders and coordinate repairs as needed
Prepare and provide patients with medical clearance letters, jury duty documentation, and return-to-work letters
Review insurance information and obtain necessary pre-certifications for procedures
Maintain office operations by monitoring and ordering supplies
Collaborate with the Program Manager on various office-related tasks
Draft and proofread correspondence and communications
Coordinate surgical procedures and related documentation
Scan patient records into EPIC and ensure timely documentation
Send provider notes daily or weekly as needed
Schedule consultation appointments and manage patient records requests
Request and mail CDs to sites or patients; upload incoming CDs for provider review
Triage incoming faxes and manage mail distribution
Coordinate clinical schedules for providers
Prepare reimbursement reports and track submissions
Handle correspondence from donors and transplant recipients
Maintain and update departmental directories
Perform additional related duties as assigned
Qualification
Required
Bachelor's degree or equivalent education, training, and experience
Ability to manage multiple tasks independently
Excellent organizational and time management skills
Strong interpersonal and communication abilities
Preferred
Minimum of two years of related experience
Prior experience supporting faculty in an academic medical center
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
H1B Sponsorship
Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
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