Montclair State University · 3 hours ago
Program Associate
Montclair, NJ
Full-time
Onsite
Entry Level
$55K/yr - $66K/yr
1+ years expMontclair State University is seeking a Program Associate to support the Departments of Chemistry and Physics. The role involves office management, financial processes, employee onboarding, course scheduling, and monitoring student enrollment, along with coordinating department events and preparing documents.
EducationHigher EducationUniversities
Responsibilities
Maintain regular front office presence, answer/direct calls, receive mail/packages, and direct students and visitors to appropriate parties or resources as needed
Responsible for office management tasks, including the ordering and maintaining of office supplies, printers, copiers, and other tools/technologies; set up service visits as needed
Coordinate ongoing and ad hoc activities and events associated with the department; coordinate space reservations, catering, travel, and visitor accommodations
Assist with onboarding and off-boarding full-time, part-time, adjunct, and temporary faculty, staff, and student workers. Coordinate with HR as necessary
Process supplemental payment requests for adjunct instructors in Workday
Monitor department spaces for issues and proactively address them, entering and following up on facilities work orders
Assist with departmental searches matters including search administration, interview coordination, communication with candidates, coordinate travel accommodations, and processing candidate reimbursements
Assist in coordinating and communicating with the Deans’ Office on access to department spaces
Assist with processing finance/accounts payable transactions for the department
Assist Chairperson with course scheduling
Assist in entering student course permits as directed by the Chairperson and faculty
Assist with the management of department web pages, social media accounts, and alumni outreach
Assist with timekeeping and supervision of department student workers
Prepare department correspondence as directed by the Chairperson
Performs other duties as assigned
Management retains the right to add or change job duties over time
Qualification
Required
Bachelor's degree from an accredited college or university
A minimum of one year of office management or related experience
Proficiency in software, including word processing, spreadsheets, presentation making, Email, and calendars found within the Microsoft and Google office suites
Ability to learn and maintain currency in a variety of MSU software systems
Superior interpersonal skills and the ability to work well with students, administrators, faculty, staff, and university guests in a diverse setting
Proactive problem-solving mindset
Strong oral and written communication skills
Ability to organize and deal with multiple tasks independently in a professional setting
Preferred
Master's Degree from an accredited college or university
Experience working in academic institutions or a research setting
Experience with software systems used in student records management, financial management, grants management, and human resources such as Workday, Banner, Degree Works
Experience with Montclair State University procurement, financial management, and hiring practices
Benefits
Comprehensive benefits
Health insurance
Retirement plans
Tuition assistance
Company
Montclair State University
Montclair State University is a school in Montclair.
10001+ employees
H1B Sponsorship
Montclair State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (12)
2023 (15)
2022 (19)
2021 (11)
2020 (12)
Funding
Current Stage
Late StageTotal Funding
$3.41MKey Investors
AmeriCorps Public AlliesNational Endowment for the Humanities (NEH)U.S. Environmental Protection Agency
2024-07-09Grant· $0.73M
2023-01-10Grant· $0.15M
2022-06-28Grant· $0.03M
Leadership Team
Benjamin Durant
Chief Operating Officer and Senior Vice President for Finance and Operations
Jerry DeSanto, Ed.D.
Interim CIO/VP Information Technology
Recent News
24-7 Press Release Newswire
2025-09-29
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