GEA Group · 7 hours ago
Executive Assistant - Operations
Romeoville, IL
Full-time
Onsite
Mid, Senior Level
$65K/yr - $75K/yr
5+ years expGEA Group is a global leader in engineering solutions, serving various industries including food and beverage and pharma. The Executive Assistant - Operations role is pivotal in providing strategic support to the VP of Operations, ensuring operational efficiency and effective communication across the organization.
Food ProcessingIndustrialSupply Chain Management
No H1B
Responsibilities
Strategic Support to VP of Operations
Own the creation, coordination, and continuous improvement of the operations operating rhythm
Track division-wide commitments, action items, and deliverables, ensuring follow-through and timely execution
Manage high-priority initiatives on behalf of the VP; act as an extension of their leadership
Provide decision support by gathering insights, preparing summaries, and pre-evaluating risks
Draft executive communications and prepare board-quality presentations
Own the VP’s strategic calendar, safeguarding focus time and elevating meeting quality with agendas, pre-reads, and action summaries
Partner with HR, Payroll, and external staffing agencies to maintain stable workforce operations
Oversee onboarding for new hires, including first-day administration and safety training
Support succession planning, workforce reporting, training compliance, and staffing optimization
Oversee administrative processes for the office, warehouse support areas, and production-adjacent facilities
Manage vendor relationships for office equipment, repairs, and maintenance
Monitor space planning, workstation setup, asset tracking (incl. mobile devices), and facility readiness
Ensure compliance with safety, cleanliness, and workplace protocols
Lead internal communication strategy for Operations, including content for digital displays, town halls, newsletters, and event communication boards
Coordinate large-scale employee events such as health/wellness clinics, training weeks, and town halls
Support leadership in driving a unified, informed, and engaged operational culture
Identify opportunities to eliminate waste, streamline workflows, and simplify administrative or operational processes
Support cross-functional transformation projects in Logistics, Warehouse, HR, and IT
Standardize templates, communication formats, meeting structures, SOPs, and reporting routines
Qualification
Required
5–7 years of experience supporting senior leadership, preferably within Operations, Logistics, or Manufacturing environments
Proven success in operations coordination, executive support, business cadence management, or administrative oversight
Strong command of Microsoft 365 (Teams, SharePoint, Excel, PowerPoint, Outlook)
Exceptional organizational, communication, and interpersonal skills
Demonstrated ability to multitask, drive follow‑up, and proactively manage priorities
High integrity with the ability to handle sensitive and confidential information
Strong problem‑solving, systems thinking, and continuous‑improvement mindset
Preferred
Experience with SAP or ERP systems preferred
Benefits
Medical, dental, and vision coverage begins on your first day
12 paid holidays, including a flexible floating holiday, and 136 hours of PTO to relax or explore
A 7% 401(k) employer match helps grow your retirement savings faster
Tuition reimbursement to further your education or skillset
Wellness incentive program rewards healthy habits
Access to a confidential Employee Assistance Program for personal or professional guidance
Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses
Company
GEA Group
GEA is the suppliers of systems and components to the food, beverage and pharmaceutical industries.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2014-01-01Private Equity
Leadership Team
Zsolt Szeker
SVP Indirect Procurement and Excellence Functions
Anselm Schoenmakers
Vice President Liners & Supplies PLM and Dairy Expertise
Recent News
2025-12-30
Company data provided by crunchbase