Baltimore County Public Schools · 1 day ago
Deep Creek Elementary.Administrative Secretary III (12-month)
Essex, MD
Full-time
Onsite
Senior Level
$24.37/hr - $38.95/hr
5+ years expBaltimore County Public Schools is seeking an Administrative Secretary III to perform and coordinate administrative and secretarial functions for a school office. The role involves overseeing clerical staff, managing financial records, and ensuring efficient office operations.
EducationPrimary EducationSecondary Education
Responsibilities
Serves as secretary to a school principal and relieves him/her of many administrative details as assigned
Assigns, instructs, and coordinates work among clerical office personnel to ensure the continuous and efficient flow of office work at all times, trains new office employees and student assistants. Maintains school financial accounts; is responsible for school funds received from a variety of sources. Receives and deposits monies into appropriate accounts; verifies billings and issues checks for payment
Tracks all financial activity (school income and expenditures) at the school and prepares monthly bank reconciliation and trial balances. Maintains ledgers and journals, prepares trial balance, makes bank reconciliation and prepares reports, statements, and summaries (executes general accounting functions for school-based budget)
Generates purchase orders and confirms delivery, including direct contact with vendors to discuss concerns
Types correspondence, observations, evaluations, announcements, bulletins, reports, newsletters, schedules, handbooks, lists, and forms from corrected copy, rough draft, or oral instructions; gathers material from a variety of sources, compiles and/or prepares information for inclusion in such documents. Composes correspondence and prepares special reports and summaries as required. May take and/or transcribe dictation
Performs administrative details pertinent to the office. Conducts liaison with school’s staff and ranking personnel in central/regional meetings, follows up and acts as a reminder on matters of detail and prepares and/or assembles data required. Establishes and maintains significant, sensitive, confidential and personal logs, files, and records. Maintains a knowledge of and advises school staff on personnel matters
Screens incoming telephone calls; answers general inquiries and directs those, where practical, to other responsible personnel. Receives calls, answers questions, gives directions and/or arranges for escorts. Reviews incoming mail, obtains and attaches pertinent information, prioritizes and routes to supervisor or other school personnel as appropriate; follows up for required action. Reviews mail prepared for supervisor’s signature, noting format, grammar, and completeness. Schedules and, when necessary, coordinates various teacher and student activities
Maintains time records and computes hours worked within pay periods for teachers, staff, custodial, and substitute account and track movement of funds
Maintains and controls distribution of office and instructional supplies and equipment. Arranges for service and/or repair of office equipment; often repairs equipment until technician arrives for service. May coordinate social events
Receives, screens, and distributes incoming and outgoing mail and/or correspondence. Handles routine matters
May schedule use of school building. Completes request forms and submits monthly reports. Prepares statistical and confidential reports regarding school personnel and students
Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal
May register and withdraw students including preparing and processing all related records and paperwork
May schedule and arrange field trips. May instruct and direct the activities of other office personnel as appropriate
Performs other duties as assigned
Qualification
Required
Possession of a high school diploma or appropriate equivalent
Five years of progressively responsible secretarial experience
Candidates will complete the BCPS Office Professional Skills Assessment relevant to this position
Knowledge of office practices and procedures
Knowledge of filing systems
Knowledge of spelling, grammar, and arithmetic
Knowledge of personal computers and office software packages
Knowledge of automated office systems
Skill in performing responsible administrative secretary functions
Skill in leading, overseeing, and coordinating the work of office secretarial and clerical staff
Skill in performing office budgetary, payroll, purchasing, and related administrative activities
Skill in coordinating the orderly flow of work documents within an office
Skill in setting up and maintaining databases, spreadsheets, and logs
Skill in setting up and maintaining filing systems
Skill in gathering and compiling information for statistical reports
Skill in processing financial documents and transactions
Skill in composing correspondence and memoranda
Skill in operating personal computers and related office equipment
Ability to communicate effectively
Ability to follow rules and regulations
Ability to establish and maintain effective working relationships
Ability to properly maintain confidential information
Benefits
Eligible for the Maryland State Retirement System
BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
Company
Baltimore County Public Schools
Baltimore County Public Schools is a public school that specializes in primary and secondary education.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christine Faya
Executive Administrative Assitant CFO
Christopher Hartlove
Chief Financial Officer
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