Vaco by Highspring · 1 day ago
Administrative Assistant
Nashville, TN
Contract
Hybrid
Entry Level
$19/hr - $21/hr
2+ years expVaco by Highspring is seeking an Administrative Assistant to provide advanced organizational and operational support. The role involves coordinating contract activities, ensuring compliance with guidelines, and delivering reliable administrative support to operational processes.
Staffing & Recruiting
Hiring Manager
Haley Dice Welsh
Responsibilities
Manage the preparation, execution, and upkeep of assigned contracts and amendments in accordance with established procedures
Ensure proper use of required contract formats, templates, and specifications
Create and route amendments as operational needs arise
Track and process adjustments to funding levels, budget details, and related financial components
Coordinate competitive procurement efforts as needed
Review, reconcile, and monitor vendor invoices to ensure accurate reimbursement
Maintain organized, compliant, and complete records of all administrative and contractual documentation
Provide general administrative support to sustain efficient organizational operations
Address employee requests, gather required documents, and assist with follow-up to keep projects and processes on track
Perform other duties as required to support operational needs
Qualification
Required
Bachelor's degree in business administration or a related discipline
Minimum of 2 years of administrative support experience
Preferred
Background in contract management or procurement processes preferred
Prior experience with budget tracking or invoice review is a plus
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase