NEOGOV · 18 hours ago
Recording & Licensing Specialist
George DiCiero City & County Building, CO
Full-time
Onsite
Mid Level
$41K/yr - $55K/yr
3+ years expNEOGOV is seeking a Recording and Licensing Specialist to join the Broomfield Recording Division, where accuracy, legal knowledge, and public service are paramount. This role involves performing a variety of recording, licensing, and administrative support tasks, ensuring compliance with policies and regulations while delivering effective services to the public.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Perform all Recording Division duties as Subject Matter Expert including receipt, scan, index, verify, and record public documents such as deeds, liens, deeds of trust, maps, and plats while maintaining compliance with office policy, state statute, and federal regulation
Oversee mail operations for the entire City and County of Broomfield including opening, sorting, disbursement of incoming mail and packages, managing postage reports, and coordinating with finance for department reimbursements
Process electronic documents, complete eRecording, balance cash drawers, correct receipting errors, and complete daily opening/closing procedures including securing cash/check deposits in compliance with state statute and office policy
Create permanent images of recorded documents using desk and large format scanners, identify and correct discrepancies between document images and indexes, and manage document retention according to County, State and Federal policies
Review and process marriage/civil union licenses, monitor execution of oaths and forms, function as notary, and provide public services including recording information, fee collection, and education on document access
Compile, interpret, and prepare data for studies and reports, process Monument Records from State Department of Local Affairs, and provide additional support to Licensing and Elections as needed
The assigned incumbent assists in providing administrative support to the Board of Equalization. Collaborate with various departments to verify procedures for the yearly appeal process
Processing and data entry of paperwork for the Board of Equalization for the yearly appeal process and abatements as submitted throughout the year
Coordinates and schedules hearings with Board of Equalization appointed hearing officers
Drafts memos and resolutions with hearing officer determinations for review of the City and County Clerk and Recorder for Board of Equalization approvals
Issues notice of determination letters as required by statute
Maintain and update the City Clerk & Recording webpage for Recording, Board of Equalization, and city clerk licensing while assisting in processing Colorado Open Records Requests (CORA)
Process miscellaneous licenses including short-term rental, solicitor, mobile home park, kennel, pet shop, and trash hauler permits while managing skilled professional administrative and analytical work
Qualification
Required
High School Diploma/GED
Current Notary commission from the Colorado Secretary of State preferred, or obtained within 3 months of hire
3 years of increasingly responsible clerical experience operating and maintaining a computerized records management system
Experience with land and property records, title insurance, or as a paralegal preferred
Experience must demonstrate general clerical skills
Knowledge of legal descriptions and documents
Thorough knowledge and skill with use of computers and programs, data entry, and modern office practices and procedures including filing
Thorough knowledge of simple accounting and bookkeeping principles and techniques; thorough knowledge of mathematical principles; considerable knowledge of modern principles and practices of public administration and budgeting
Considerable knowledge of vocabulary, grammar, punctuation, and spelling
Considerable skill in performing research, analyzing data, and evaluating results
Skill in understanding and responding to and meeting customer needs
Organize activities in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines; organize tasks and working environment to maximize efficiency; focus attention on tasks
Adapt to interruptions, equipment failures, unusual demands, or changing priorities
Employ and enforce safety practices and procedures; and understand and follow written and oral instructions and procedures
Ability to learn new, role-specific tasks
Ability to adhere to current and future process protocols
Ability to handle stressful situations, including customer interactions
Preferred
Experience with land and property records, title insurance, or as a paralegal preferred
Benefits
Free Recreation Center Pass (Gym & Pool)
14 days annual leave + 80 hour sick leave + 12 holidays per year
Continuing education credits and biannual licensing fees covered by CCOB
Excellent benefits including medical, dental, vision, and more
Wellness discounts on medical premiums
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-10-31
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