Stony Brook Medicine · 2 days ago
Graduate Program Coordinator
US-NY-Stony Brook
Full-time
Onsite
Entry Level
2+ years expStony Brook Medicine is seeking a Graduate Program Coordinator to manage the overall academic integrity and quality of the Degree Program. The role involves providing comprehensive assistance to students from recruitment to graduation and supporting the Graduate Program Director and department staff in various administrative tasks.
Association
No H1B
Responsibilities
Responsible for coordinating all aspects of the program’s academic administrative matters, including academic advising, administering policies and procedures, recruiting new students, processing admissions, assisting with registrations, and processing student employee paperwork
Manage all activities related to attracting prospective Graduate students
Coordinate the graduate program admissions process, including tracking and screening applications, reviewing and responding to petitions, and informing students of committee admissions decisions
Process admissions offer letters and declaration forms
Coordinate the graduate program registration procedures
Appropriately respond to and process student's course requests
Closely monitor course enrollment
Work closely with the Undergraduate Program Coordinator in relation to students applying for the accelerated BE/MS program
Advise current and prospective students on an ongoing basis regarding courses, degree requirements, policies, and procedures
Act as liaison between students, faculty, and the Graduate Program Committee
Monitor the students’ progress toward degree completion, and perform related administrative and advisory duties
Provide administrative support for graduate awards, scholarships, and fellowships
Process graduation clearances
Work closely with the Graduate Program Director, Department Chair, and Department Manager to ensure the successful administration of the Master’s and PhD programs in the department
Provide administrative support to implement new programs and courses, as well as existing program and course revisions
Keep accurate and complete program and student records with adherence to FERPA regulation and in support of program decisions and assessments
Schedule and announcing MS Thesis and PhD Dissertation proposals and defenses; process committee decisions with the Graduate School
Schedule and track Qualifying Exams
Generate Optional Practical Training (OPT) appointments, as well as Letters of Good Standing for Visa and SSA purposes
Manage promotional materials for the Graduate programs in coordination with the department staff, the Dean’s marketing team, and the Graduate School marketing team
Assist with the planning and execution of events such as commencement, Graduate Research Symposiums, seminars, orientations, information sessions, and recruitment opportunities
Represent the Graduate Program in meetings with other University offices such as the Graduate School, International Academic Programs, Visa and Immigration Services, the Registrar’s Office, Student Accounts, and other academic departments
Other duties as assigned as appropriate to rank and department mission
Qualification
Required
Bachelor's Degree (foreign equivalent or higher)
Two [2] years of full-time administrative experience
Preferred
Master's Degree (foreign equivalent or higher) in Business or Higher Education Administration or another related field
Two (2) or more years of full-time experience in a student services setting within an academic environment (advising, admissions, financial aid, registrar, etc.), student experience may be considered
Outreach and recruitment experience for the purposes of increasing applicants, participants, or customer engagement
Experience coordinating a Graduate and/or Undergraduate Program, including course registration, application screening, or processing student employee paperwork
Experience working with one or more of the following systems: SLATE, ApplyYourself, PeopleSoft, Anthology, Oracle, DocuSign, data management systems
Experience with Research Foundation and/or SUNY policies and procedures
Company
Stony Brook Medicine
Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.
Founded in 1957Stony Brook, New York, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jerrin Peter
Co-Founder- Gastroenterology Interest Group
Rodrigo Valles Jr.
Chief Operating Officer - Long Island Network for Clinical and Translational Science
Recent News
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