Baker Tilly US · 1 day ago
Sr Administrative Business Partner
Pasadena, CA
Full-time
Hybrid
Senior Level
$26/hr - $49.10/hr
5+ years expBaker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage. The Senior Administrative Business Partner provides advanced administrative support including complex scheduling, stakeholder coordination, and leadership communications.
Accounting
Responsibilities
Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials
Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support
Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging. Assist with the production of client deliverables, including client reports. Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs. For queue support: schedule onsite and virtual meetings and coordinate materials across stakeholders
Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders
Perform other duties as required and assigned
Qualification
Required
High School Diploma required
5 to 8 years relevant experience required
Advanced organizational and priority management skills including triaging requests and protecting executive time
Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points
High level of discretion and confidentiality in handling executive, client, and firm-sensitive information
Advanced proficiency in Microsoft Office Suite (especially Outlook & PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools
Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders
Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment
Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling
Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents
Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs
Strong judgment and situational awareness to determine when to escalate issues, reroute requests, or realign priorities
Able to work overtime as requested during peak seasons
Company
Baker Tilly US
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S.
10001+ employees
H1B Sponsorship
Baker Tilly US has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (19)
2023 (23)
2022 (25)
2021 (19)
Funding
Current Stage
Late StageLeadership Team
Brett Bowles, CPA
Senior Consultant - Transaction and CFO Advisory
Caleb Tollefson
CFO Advisory Manager
Company data provided by crunchbase