ASAPP · 22 hours ago
Executive Assistant
Mountain View
Full-time
Hybrid
Entry, Mid Level
$120K/yr - $140K/yr
2+ years expASAPP is dedicated to enhancing customer experience through AI solutions. They are seeking an Executive Assistant to support the CEO and leadership team, focusing on calendar management, travel logistics, and maintaining a productive work environment.
Artificial Intelligence (AI)CRMCustomer ServiceEnterprise SoftwareSales Automation
Responsibilities
Own and proactively manage the CEO’s calendar, as well as calendars for select leadership team members, ensuring focus on top priorities and effective time allocation
Act as the primary gatekeeper for the CEO’s time by triaging and prioritizing incoming requests and communications, while coordinating needs for selected leaders
Coordinate complex internal and external meetings across multiple stakeholders and time zones, including scheduling, agendas, and follow-ups
Partner closely with the CEO on weekly planning, leadership meetings, offsites, and key company events, providing additional support to selected leadership members as needed
Manage end-to-end travel logistics for the CEO and selected leaders (flights, accommodations, ground transportation, detailed itineraries) and quickly adapt to changes
Prepare and submit accurate, timely expense reports via Ramp for the CEO and supported leaders
Serve as a liaison between the CEO, selected leadership team members, employees, and external partners, maintaining clear and professional communication
Handle highly sensitive and confidential information with exceptional discretion and judgment
Demonstrate strong critical thinking and decision-making skills, with the ability to independently problem-solve, navigate ambiguity, and act resourcefully
Maintain a high level of availability, responsiveness, and reliability in a fast-paced, dynamic environment
Greet and assist customers, candidates, and visitors to the MV office
Maintain office security by following safety procedures and controlling access via answering incoming phone calls
Serve as the point of contact for vendors (e.g. janitorial, food/beverage, repairs) regarding daily office maintenance and events
Partner with People and IT teams to assist with new employee seating assignment and desk setup
Maintain mailroom and office supplies, and keep the office stocked with food, snacks and pantry supplies
Qualification
Required
At least two years of experience as an Executive Assistant in a fast-paced environment, supporting a C-suite member
Heavy calendar, travel, and meeting planning experience
Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously
Ability to anticipate the needs of leadership members before and during each workday
Excellent judgment while handling highly confidential information
Excellent written and verbal communication skills
Strong emotional intelligence, self awareness and professional maturity
Excellent Mac skills
Experience with Google Calendar and Google Meet video conferencing
Preferred
Experience organizing company events (preferred, not required)
Company
ASAPP
Breakthroughs are born out of research and ASAPP is advancing AI to drive greater human productivity and automating the world's workflows
201-500 employees
H1B Sponsorship
ASAPP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (2)
2022 (7)
2021 (14)
2020 (12)
Funding
Current Stage
Growth StageTotal Funding
$380M2023-06-01Secondary Market
2021-05-19Series C· $120M
2020-05-01Series B· $185M
Leadership Team
Priya Vijayarajendran
Chief Technology Officer
Jo-Anne Sinclair
Chief Legal Officer
Recent News
2025-12-02
Company data provided by crunchbase